Monthly Profit and Loss Report P&L Dec 2018 & YTD Comparison 010919
Kona Coffee Farmers Association
Board of Directors meeting
KCFA BOARD OF DIRECTORS MEETING—MONDAY, December 17, 2018
Yano Hall
The Kona Coffee Farmers Association’s mission is to promote and protect Kona farmers’ economic interests in 100% Kona coffee, to protect the Kona coffee heritage, and to seek greater legal protection of the Kona coffee name.
CALL TO ORDER— 2:30 pm
Suzanne Shriner, president
Colehour Bondera x
Chris Coleman
Bruce Corker x
Kay Dixon x
Chet Gardiner x
Jim Monk x
Armando Rodrequiz x
Cecelia Smith x
Sandra Scarr x
Suzanne Shriner x
Karen Zulkowski x
GENERAL
Consent Agenda – (5 min)
Approval of November Minutes
Approval of Membership Applications
Acceptance of Committee Reports
Several changes in wording on minutes. Bruce requested that the November minutes reflect how people voted on Trowbridge approval. And show it in the minutes specifically.
Sandra and Kay move approval of minutes with noted changes. Motion approved
Treasurer’s Report – Jim (5 min)
Jim presented the financial report (see attached) and overall we made money in November .
NEW BUSINESS
Meeting with Sonny Purdue (5 minutes) – Suzanne
Head of USDA was to come to island. He never came over to BI. Suzanne did meet briefly with him. She mentioned that we were working on issues with his agency and his staff was helpful. He said we could contact him if we had issues.
KCFA Role and Implications (15 minutes) – Jim
Philosophical discussion on age in farming and bucking the big guys. What does KCFA offer? Bruce feels we should have a paid executive director. Colehour agrees. Keeping records and policy to further this group under the direction of the board.
OLD BUSINESS
AGM Location January 27 (5 minutes) - Suzanne
Sunday Jan 27 at the beach
Proposed Bylaw Amendment for AGM (10 minutes) – Suzanne
Bylaw article V Section 3
Motion to amend
Board members shall not hold office in any other Hawaii coffee organization unless authorized by vote of the board of directors. Such authorization must be renewed annually by the board
Motion to accept Sandra and second Cea.
Bruce argues against adoption. Suzanne counters that KCFA person will be able to argue the issue. Bruce asks to record vote. For he change; Karen, Cea, Armundo, Sandra and Kay. Against; Bruce, Chet Colehour and Jim.
Will go to membership for discussion at annual meeting.
Travel Policy - (15 Minutes) – Jim
Changes would be that you can be reimbursed ahead of time but if you fail to go you will have to pay it back.
Election Committee (5 Minutes) – Armando
Tom Lawson education committee
Terry Sparks
Jean Orlowski
Arturo Ballar not yet member
Jeanne Kapanela
Up fpr reelection
Jim Monk
Cea Smith
Chet Gardner
Sandra Scarr may or may not
Coffee Thank you to Chet Gardner
Adjourned
Committee Reports
Treasurer’s Report
Two separate financial reports are a part of this report: a balance sheet for our Association as of 11/30/18, and a profit and loss statement for the month of November with a fiscal year-to-date for fiscal 2019.
Your Association made money again in November – we are whittling down the loss that was created in the very first month of this fiscal year. In FY2019, our cumulative loss is now down to $980. Our FY2019 budget expects to have a loss of a bit under $10,000. So the question is – why haven’t we lost more money? In looking over the actual expenditures compared to budget, I see there are significant areas where we thought to spend money that haven’t occurred – Legislative, Marketing, Membership, Website, to name just a few. My job is to point these things out – it’s up to the committees to oversee their work.
Our expenses in November were reasonable. The $332.05 under Event Supplies and Expenses paid for our social event that was such a success.
The Coffee Festival Art Stroll occurred in early November, and we took in $636 in sales, with no reported expenses other than the cost of goods sold.
Our balance sheet looks good with sufficient funds available to pay our bills and look to funding future events. Please notice we now have a new line on the balance sheet – Vanguard. We have moved $20,000 from a Certificate of Deposit at the Hawaii Community Federal Credit Union to Vanguard to earn more interest on that money. The process was painful but has happened.
On December 5th Karen Zulkowski and I took inventory in our storage locker. On December 12th, I took inventory of our burlap bags that are stored in Terri Norwalk / Spark’s barn. The results were acceptable.
Web Report
Plans are going ahead to revamp the website hopefully, before the January Annual Meeting and we will be spending some of our 2018-2019 Budget money. Art Posters have been reduced to $14.99 in case you want Xmas presents. Just go to the STORE.
Membership:
Counts (11/18/18):
Active Voting Members 198 – Up 3
Associate Members 23 – Down 2
Supporting Business Members 21 – Up 1
Total Membership: 242 – Up 2
New Members
Voting:
Phil Hodson & Jordan Warners ($45), Ulu Coffee, LLC – Holualoa, HI
Sammi Piasecki – Holualoa, HI (no farm)
Associate:
Business:
Renewals
Voting:
Angie Hobbeheydar, Debbie Donald, Jim Monk, Bill Edwards, Cecelia and
Bob Smith ($45), Hans & Marsha Eckert ($45)
Reported as Expired:
Jeffrey Smith, Donna Meiners, Raymond Salley, Nathan Eggen
