|Monthly Profit and Loss Report P&L Jan 2018 & YTD Comparison 021818
Kona Coffee Farmers Association
Board of Directors meeting
MONDAY, MONDAY, January 15, 2018
CTAHR Conference Room, Kainaliu
The Kona Coffee Farmers Association’s mission is to promote and protect Kona farmers’ economic interests in 100% Kona coffee, to protect the Kona coffee heritage, and to seek greater legal protection of the Kona coffee name.
|CALL TO ORDER— 3:00 pm
Suzanne Shriner, president
| X = Present
Kay Dixon x
Allan Frank x
Chet Gardiner x
Bob Kraus X
Jim Monk x
Cecelia Smith x
Sandra Scarr x
Suzanne Shriner x
Karen Zulkowski x
Past president Bruce Corker x
|Consent Agenda – (5 min)
Approval of November Minutes
Approval of Membership Applications
Acceptance of Committee Reports
|Sandra moves to accept agenda items and Karen seconds
Discussion on membership and non-renewal questions for membership.
|Treasurer’s Report – Jim (5 min)
|Sandra moves to accept treasurers report and Karen seconds.
|HDOA PQ quarantine waiver – (20 min) All
|Discussion of issue.
Will send letter for meeting tomorrow. This will include names of board members supporting KCFA position.
Full meeting on January 23. Suzanne can attend and testify in opposition
Motion to send her to voice KCFA opposition to quarantine waiver. Karen made motion and Cea seconds
Cea moves and Sandra seconds that Bruce draft a letter to Starbucks on our opposition.
|Cultural Fest Cupping Contest – (5 min) Bruce
|Discussion- Protection of Kona heritage profile and whether KCFA will continue to promote and defend Kona heritage profile by protecting it narrowly. Both the board and membership need to be alerted to work on this.
Suzanne pointed out that we had the opportunity to help with the planning for the contest but our representative did not attend the meeting.
Sandra said there was a study on differences in analysis between Kona coffee and arabica from other areas. She will find it and share with the board.
Jim makes motion that Board authorize Clare to run an educational piece on this issue in KCFA February newsletter. Bruce is working on article. Second Kay
Cea added an addendum to have the letter come from the branding committee and second Sandra
|Participation in HCA Green Coffee Auction Committee – (5 min) – Suzanne
|Jim moves to support this auction committee by sending a representative to HCA coffee auction committee Second Cea
Bruce urges caution before we join committee itself and suggested e may want an auction for only Kona coffee in the future. Karen pointed out that we don’t know how to do such an auction and there would be potentially more buyers if multiple products. Discussion on need to send someone to the meeting.
|EXPO: grants and planning – (5 min) Karen
|April 6 is expo date. We request that the new Dean come and invited Scott Enright
|Approval of $1,000 AOPA invoice – (5 min) Jim
|Discussion of need to be a member. Bruce spoke in favor and Cea opposition. Dues is now $350.
Karen moved to table until next month and clarify what we are paying for. Second Kay
|Donation of $100 by Wayne Tanaka – (2 min) Cea||Thank you for donation|
|Election Committee – (5 min) – Cea
|Running for second term Sandra, Kay Suzanne and Karen
Nominated Bruce, and Mark Dubay.
|AGM January 28 (5 min) – Suzanne
|Set up by board by 11
Need to get beer permit at parks-karen will do it
|Richard Creigon introduced bill for ready to drink coffee in blend law -Sandra||Sandra moves we send a letter to support this resolution which will be introduced this week . Bruce has drafted a resolution and we will ask members to support this. Second Kay
|New printer- Cea||Tabled for next time to find costs.
|Thank you to Suzanne for the coffee for this meeting
Coffee for next meeting TBA
January Member report
Date: 1/14/18 – 3:00pm
Active Voting Members 214 – Unchanged
Associate Members 26 – Unchanged
Supporting Business Members 24 – Up 1
Total Membership: 264 – Up 1
Voting: Malaika Loftus
Ann and Brad Lewis – Grimsby, ON, CA – Tropical Temptations 100% Kona and more
Donald Schoenholt, Bob Kraus, Louise Hanna, Matthew Bryant, Chet Gardiner, Ken Dorsey, Diana Keffer, Keith Keffer, Joan Prater, Bruce Maryanoff, Cyndie Maryanoff, Kurt Weigelt, Carolyn Witcover, Beatrice Thie, John Balmores, Jean Orlowski, Clare Wilson, Phil Wilson
Howard Stang, Craig Smith (2 years), Raymond Salley, Mary Cowen
Shaun Fleming – Wooden Touches
Dave Hart – Ashe Industries
Reported as Expired:
Dan Sullivan, Justin Aguilar
As a part of this report are two separate financial reports: a balance sheet for our Association as of 10/31/17, a profit and loss statement for the month of October with a fiscal year-to-date for fiscal 2018, which is now one third completed.
September was a quiet month for the KCFA. We continue to expect some payment from the County for the Slow Food Expo in Denver but it has not come in yet. We continue to see memberships coming in and our merchandise sales are doing well – we had a delightful day at the Kona Cultural Festival Stroll in Holualoa with good sales. Expenses are below budget at this time. All of this leaves us with a positive net income so far this fiscal year.
The P&L continues to overstate our income situation since it shows we moved $6,400 from an equity account on the balance sheet to an income account on the P&L. This is not new money, but the movement was the result of a July board meeting vote to use the left-over $6,400 from the state grant. It is to be spent on specific projects. Setting the $6,400 aside, our income for the first four months of our fiscal year is a bit over $7,000.
We plan to do a physical inventory of our assets in November to make sure our financial records and the physical reality are one and the same.
Holualoa Coffee and Art Stroll
Another successful event, despite a sudden rain! Lots of visitors, over 30 vendors and good sales at the KCFA booth. Chef’s Choice winners were Mr. Bean Coffee, Kope Kabana, Holualoa Organics, 3 Keiki Farms, Kona Coffee and Tea. The Judges were Chef Justin Peters of Holualoa Cafe, Morgan Starr of Mi’s Bistro and Chef Randy Martin of Rebel Kitchen. Thanks to all the volunteers and members present.
Tech Committee Report
Programmer did minor work with Store recipe-now a short form and black and white for printing.
Sent out Member emails as asked: Coffee and Art Stroll Volunteers (2), Ag Theft Community Meeting, Coffee Talk-Small Farm Processing (2),Cupping Competition Entries Needed, and November's Independent Voice.
Posted in Face Book
Helped with some financial returns. Programmer fixed an error in Store. Helped with Membership.
On Oct 30, KCFA hosted Roberto Bendig in a discussion on small farm processing equipment, including pulpers, dryers and roasters. Thirty attended the meeting at CTAHR.