KONA COFFEE FARMERS ASSOCIATION
BOARD OF DIRECTORS MEETING, June 16, 2015 CTAHR Conference Room, Kainaliu
Board Members Present: Tom Butler, Anita Kelleher, Bruce Corker, Kurt Schweickhard, Colehour Bondera, Chris Coleman, Randy Phillips, Judy Schuman, Cea Smith, Allan Wang
Call to Order at 3:00 pm by President Tom Butler.
100% Kona Coffee provided by Colehour Bondera. Thank you.
Coffee next month: Allan Wang
May Minutes—Kurt moved to accept the April minutes with a second from Judy. Motion passed.
Treasurer’s Report—Kurt reported on and reviewed the Profit and Loss for May 2015 and the Balance Sheet as of June 11, 2015. Colehour moved to accept the Treasurer’s report with a second from Cea. Motion passed.
Tom will send a summary of procedural rules to board members that may assist in making our meetings efficient.
KCFA Dinner—Tom reported on the work of the ad hoc planning committee. Tentative date: Thursday, August 13 at Daylight Mind; $95/ticket; maximum 140 attendees; board members should expect to help out with phone calls and other work to make the event a success. In response to Tom’s request for guidance from the board on whether to proceed, Kurt moved that the committee proceed with planning the dinner, Judy seconded. Motion passed.
KCFA/MacFarms Proposal—Cea reviewed the Branding Committee’s recommendation that KCFA enter into the draft agreement that had been circulated to the board members for KCFA members to provide 100% Kona coffee to be used in MacFarms’ Kona coffee-flavored products—and authorizing MacFarms to use the KCFA logo on those products. Bruce moved, with a second from Anita, that the proposed agreement be approved. Motion passed.
CBB Task Force—Kurt reviewed the matters addressed at the June 9 meeting of the Task Force—including the motion approved for a complete accounting from SHAC for all expenses made from the HDOA monies proved to SHAC through the Task Force. The accounting will be prepared by an outside accountant within 60 days and made available to Task Force members.
HANO Workshop June 30—Cea reported on the upcoming HANO work shop on the governance of non-profit organizations. After discussion of the two format options, Judy moved and Colehour seconded to use the expanded “Option 1” presentation. Motion passed.
Body Glove—Cea advised that a representative of Body Glove Cruises had contacted KCFA with interest in discussing possibilities for offering 100% Kona coffee to the company’s cruise customers. It was agreed that the Branding Committee should follow up with discussions.
Brewfest—Tom reported that he has drafted and will be sending a letter to Kona Brewery representative indicating KCFA’s interest in participating in next year’s festival.
Brochures—Anita requested input on headings for brochure/rack cards being prepared by the PR committee.
Meeting Adjourned at 4:35 pm
Submitted by Bruce Corker, Secretary
COMMITTEE REPORTS for June 16, 2015
Education – Bondera and Shriner- no report
Executive Committee (Pres. V-Pres, Sec. Treas. and Past-Pres.) no report
Finance - K. Schweickhard
Balance Sheet & P&L for May 2015 circulated to the Board
Fundraising/Social Events - Kelleher-no report
Kona Heritage – C. Bondera
*Branding –Corker and Smith
The Branding Committee recommends this proposal for approved by the Board.
The Committee's recommendations for implementation by KCFA are:
1--KCFA will coordinate sales from KCFA members to MacFarms--estimated to be approximately 300 lbs of roasted coffee quarterly.
2--To assure quality and uniformity of roast, the Branding Committee will select a single roaster.
3--In order to ensure that the arrangement is working effectively before opening the program to all interested KCFA members, the first quarter's sale will be from KCFA board members selected by lot. Then notice of the program will be given to all KCFA members with an invitation to participate. KCFA members supplying the coffee will be from a list selected in an order determined by lot from those indicating interest in participating.
4--In connection with the announcement of the program to KCFA members, publicity will emphasize the Kona origin of both the macnuts and the coffee—and the cooperation between MacFarms and Kona’s coffee growers.
Joined Slow Foods- C. Smith
LEGISLATIVE COMMITTEE REPORT B. Corker
HB1514--In its 2014 Session, the Legislature enacted HB1514. This law mandated the Hawaii Department of Agriculture to create and directly administer a $500,000 B. bassiana subsidy program for coffee farmers to combat CBB. The effective date of the law was 7/1/14. The mandated program provides for 75% subsidies to farmers from 7/1/14 to 6/3016, and 50% subsidies from 7/1/16 to 6/30/19.
A May 30, 2015, West Hawaii Today article confirms what had appeared to be the case--that is, the HDOA for almost a full year has failed to implement the program as directed by the Legislature. At least one-half the two-year time period for the 75% subsidy has already passed. Although the HDOA gave an assurance to West Hawaii Today that the $500,000 in funding will not be lost, no commitment was given as to when the subsidy program will be up and running. To review the newspaper article go to:
*HFUU-Bondera- no report
We have 293 Active members, 33 Supporting business Members, 45 Associate members and 134 members on the expired list. 370 Members Total.
Since June 1, we have 3 new members and 6 renewals.
New members are:
1.John and Karen Zulkowski (had some discussion with Cea on accepting 2 names to one membership…)
83-5782 Napoopoo Rd, New purchase; no farm name yet
- Philip Rosenberg, Holualoa, Kuni Coffee
- Scott Bedingfield, Holualoa, Poseur Estates Coffee Farm
**I am interested in e-mailing the expired members since 12/13 to find out why they did not renew if that is OK…Donna
Working on the items that were budgeted for PR in the coming year. I would like to report on the Big Island Brochure very briefly and then ask for input as I am going to be working on it in the coming month. The input can come to me as emails and not be a discussion at the meeting.The rest of what was happening this month for and KCFA was meeting for the Fundraiser and working towards that. Anita
Pest & Disease-B. Smith
*CBB Task Force-K. Schweickhard
Circulated to the Board:
1) Overview of the June 9, 2015 CBB Task Force Meeting
2) CBB Task Force Shipping Committee-June 2015
Board Development- Executive Committee
HDOA Grant- C. Bondera