March 21, 2022 KCFA BOARD MEETING MINUTES---Via ZOOM (these minutes need approval at April 2022 Meeting)
Present: Board Members: Suzanne Shriner, Jim Monk, Mark Petersen, Carolyn Witcover, Clare Wilson, Cecelia Smith, Franz Weber, Una Greenaway, Shamira Linnett, Barbara Anderson and Colehour Bondera.
Excused Absence: Bruce Corker, John Zulkowski
Call to order @2:32pm
Welcome by President Suzanne Shriner. President Shriner welcomed the new Board and stated that Meetings will be run smoothly and positively and will end on time. Roberts Rules of Order will be followed and a “cheat sheet” of Roberts will be sent to Board members, soon". The Meetings will be recorded.
Shriner will report each month on her KCFA related actions during the previous month. This past month, she contacted John Barnett who will continue to work with us on the Strategic Plan. Shriner attended HCA meetings and also hosted potential gubernatorial candidate Kai Kahele for a farm visit.
Consent Agenda accepted.
Treasurer Jim Monk said an issue with QuickBooks interacting with the website prevents total accuracy of Member numbers but “it is close”.
A. Meeting Location
- After discussion Una Greenaway made motion, seconded by Shamira Linette to alternate between live in-person meetings at Yano Hall and Zoom monthly Board meetings. Motion carried. Requested that masks be worn at in person meetings. April 18 2022 BOD meeting will be at Yano Hall.
- Notice will be sent to all KCFA members to invite them to attend monthly Board meetings. Non-Board will not speak during the meeting but will be allotted time before and after to share their views.
B. Website Needs and Budget Request
Motion made by Cecelia Smith and seconded by Jim Monk to immediately allocate $400 (annual fee) for a Word Press plug-in in order to re-work KCFA website to facilitate membership/store/website integration. 30 day trial period for plug-in. Motion carries.
C. Strategic Planning: Board Imperatives
President Shriner said there are two clear imperatives as a result of the Board Survey sent this week.
1) A positive approach among Board members.
2) Increase Membership via Education.
Other suggested imperatives included-Increase of effective educational workshops with widespread PR including newspapers, and social media. (Shamira Linnett will assist). Una Greenaway suggested workshop on Invasives. Carolyn Witcover suggested a video library on website with subjects ranging from “newbie” questions to more advanced farmer issues. President Shriner said, “Education will take a team effort of the Board”. Also mentioned were more social occasions, and seeking grants, endowments, and legislative action to help.
D. Kona Typica question
Jim Monk asked: Does KCFA represent Farmers or does it represent the trees?
President Shriner said a survey will be sent to Members and needs BOD input on survey questions. Mark Petersen suggested creating a Protocol on “How to Maintain typica”.
E. Communications Protocols
After discussion, all agree that our policy is: the Editor has the ultimate authority for the Newsletter. Communications Committee will send member emails to the President for approval.
F. Bank Signatures-BOARD RESOLUTION
“The Kona Coffee Farmers Association (KCFA) Board of Directors hereby resolves the following:
With regard to the accounts held by the KCFA at the Hawaii Community Federal Credit Union (HCFCU) the following actions are made. The following person is to remain on the signature authority list: James A Monk. The following persons are to be removed from the signature authority list: Colehour Bondera, Sandra Scarr (due to her death). The following persons are to be added to the signature authority list: Suzanne Shriner, Mark Petersen. The HCFCU is authorized to amend the list of signatures which it maintains for the KCFA accounts in accordance with the above changes.
This Resolution was passed by the Board of Directors on 3/21/22.
I attest that this Resolution was passed by a duly authorized meeting of the Board of Directors. Signed, Cecelia Smith Secretary.”
G. Meeting Attendance
Sec. 4.2-Board Member can be removed at any time.
Jim Monk moves to remove Kay Dixon as a Director for non-attendance. C. Smith seconds. All in favor.
Meeting adjourned at 3:59
-submitted by Cecelia Smith, Secretary
March 21, 2022
View February compared to February 2021, as well as a Balance as of 2/28/22 which also has a comparison with February 2021.
A note of caution. Your friendly treasurer produced these reports since we have been unable to produce satisfactory reports of yet. The problems have to do with membership and merchandise revenue which is not coming from the new website. I believe the reports I am presenting to you are quite close to actual but may need to be restated as we work out the issues. February was a fairly slow month. Membership dues income (which may need to be restated) was $645. Merchandise sales and expenses were low. Expenses caught up with us in February. Dues for oriGin hit the books.
In addition, we had to pay the annual fee for our accounting system. The Annual General Meeting cost us almost $500, and we paid $500 to John Barnett for his work so far. All together, we have had a net positive income so far this fiscal year of just at $2,000, which is about $1,000 lower than it was last month. Our balance sheet still looks good. As compared to a year ago, our total assets are just $1 less than they were. So we are still doing well.
Respectfully submitted, Jim Monk, Treasurer Kona Coffee Farmers Association
Legislative Committee Report
With strong testimonial support from KCFA members, from other coffee and agriculture organizations and from the public, HB1517 has been passed by the House and sent to the Senate. This bill, introduced by Kona’s Representative Nicole Lowen, provides for a phased-in 51% minimum for blends, required label identification of the % of Foreign-Grown Coffee in a blend, funding of an HDOA position for inspection and enforcement, and funding for the CBB/CLR subsidy program. An initial joint hearing by two Senate Committees (AEN and EET) has been scheduled for Monday, March 21 at 1:00 pm. Requests for supporting testimony for that hearing have been made to our members and supporters. Thank you to KCFA Board members for their written and live Zoom testimony to the 4 committee hearings that have been held or scheduled to date on HB1517.
KCFA Protection Committee
Attended two CLR Multi-Agency meetings. An agenda item of discussion that may impact our members is the pending approval of an antifungal product ProBlad Verde®. Approval may occur in the next few weeks. It is distributed by Sym Agro and a stockpile of the product is in the state for quick availability. A drafted letter to Kamehameha Schools in review by KCFA and HCA presidents for distribution to Kamehameha School Board to encourage their lessees to be the best stewards possible to manage CLR.
~Suzanne and Mark
Since the beginning of March, the KCFA has emailed out 1) March 2022 edition of "The Independent Voice", 2) Hawaii Dept of Agriculture Producer Inquiry, 3) 2022 SCA Expo Green Bean Seller List, 4)Important Civil Beat Article by Rep. Lowen, 5) Zoom-Invasive Pest Mini-Conference and 6) HB1517 Request for Testimony.
For the Agenda, respectfully request additional Communications Budget funds ($400) now for reworking KCFA website. Current concerns: ease of Membership issues- renewal etc,, "For Sale By Farmer" listings, Store issues, limited search function etc. We propose investigating a plugin (400$/annual) that has a 30 day guarantee - if it doesn’t work, we'll get the refund.
It would be customized to KCFA content. These are new mechanics with great new capabilities, faster, and better in lots of ways to improve our KCFA website and also allow Membership to easily interact with the Store,etc. We would like to ask the programmer, a Word Press pro, to come up with a sample design for the KCFA website with the use of this plug-in.
If the Board approves of the new sample website design with this plug-in, the Committee will come back and ask for a budget because there will still be a good bit of conversion and customization to bring the KCFA website up to standards.
Cecelia Smith/Clare Wilson