Kona Coffee Farmers Association
Monthly Board of Directors Meeting Minutes
April 18, 2007, CTAHR Conference Room, Kainaliu
Board of Directors Meeting Called to Order by President – 4:05pm
All members and guests welcomed. Alan Robinson and Susan Southworth were new members in attendance.
Board Members Present
Ken Sheppard - President, John McClure - Vice President, Suzanne Kustusch - Secretary, Joanie Rowe - Treasurer, Sandra Scarr, Colehour Bondera, Nancy Griffith, and Mary Lou Moss. Bruce Corker absent with apologies for absence from meeting (on Mainland).
Review Minutes of March 21, 2007 Board of Directors Meeting
Nancy Griffith moved to approve Minutes as written, Joanie Rowe seconded.
8 ayes, 0 nays, motion carried, Minutes approved
Treasurer reported a Net Income for the period of March 21st to April 19th of $608.17, with a total of $9,878.58 in the account at present. Suzanne Kustusch moved to accept Treasurer’s Report as written, Colehour Bondera seconded, 8 ayes, 0 nays, motion carried, Treasurer’s Report accepted.
Sandra Scarr moved to give Kona Outdoor Circle $75.00 for KCFA’s booth space at Plantasia. Joanie Rowe seconded, 8 ayes, 0 nays, motion carried.
Budget Review Meeting
2007 Budgets – No Budget Meeting in April due to illness. New date set for all Committee Chairs on Sunday, April 29th at 3:00pm at the Moss’s.
Estate Committee Report: Chairperson Joanie Rowe
Chairperson reported that there are no new Estates at this time, but she is working on two new ones.
Membership Committee Report: Chairperson Joanie Rowe
Chairperson reported that KCFA has 122 current members, five renewals and one new member, Mark Jernigan.
Quarterly KCFA Member Meeting on Saturday, April 21, 2-5pm at the Old Kona Airport Beach State Park, Pavilion 1. Members are encouraged to bring a PuPu, and bring a friend. The pavilion includes a grill so BBQ fixings can be brought. KCFA will supply soft drinks and paper goods. The park does not allow alcohol. In celebration of Earth Day, and to raise funds for KCFA activities, members are encouraged to bring HI-5 cans, plastic bottles and glass bottles for KCFA to recycle.
PR Committee Report: Chairperson Christine Sheppard
Report read by Suzanne Kustusch with Christine Sheppard’s apologies for absence. She had a prior commitment.
This month KCFA has put out the March newsletter. It was picked up by several coffee blogs and by Howard Dicus. Otherwise, the month was totally consumed with writing the suggested legislative testimony pieces that went out to all members, over and over again!
Website Committee Report: Mark Shultise
Chairperson reports that the website is running smoothly, no problems.
Promotions Committee Report: Chairperson Cea Smith
The bumper stickers are being printed and should be ready next week. They definitely will be ready by the May meeting. The price for 1,000 is $550.00, bill to be sent to the Treasurer. Cea thanks Vicki of Alii Printing for her effort and free artwork. Vicki said she wanted to help local Kona coffee farmers.
The burlap bags are also being done. Printed in two colors, 1,200 bags cost $2, 124.00 which is $1.77 per bag. However, the first batch of bags will cost $2.44 per bag to cover the cost for the two color plates at $400.00 each. Cea suggested, and the Board accepted, selling all the bags for $2.00 each. Prices do include shipping from India. Bags should arrive in September. Artwork was sent in last Saturday. The first bill will be $2,924.00 plus tax. The plan is to pre-sell them to the membership so some of money has been collected before KCFA needs to pay for the bags. The bags will be sent to Kona Trans and Sandra Scarr volunteered to store them until sold.
Fund Raising Committee Report: Chairperson Mary Lou Moss
Past Events - Aloha Hawaiian Nights made over $300.00. KCFA will participate next year and we will have lights and more coffee. The public enjoyed the tasting as well as the coffee, jellies, honey and BBQ sauce.
Lanihau - the date is still to be determined, in July or August. Volunteers are needed to get ready for it. Anyone with a skill like sewing, woodworking, or other craft knowledge, please contact Mary Lou. Nancy Griffith asked if KCFA could sell items more often at Lanihau. Mary Lou will check into it.
Kona Coffee Cultural Festival - November 2-11, 2007
The date for the KCFA Banquet is Sunday evening, November 4th at Hongwanji Mission, in Kealakekua. Teshima’s will cater the event. There will be a silent auction and items are needed for that.
The KCFA Coffee Shack will be featured at both events. Sandra Scarr moved to allocate $500.00 to upgrade the Shack. Colehour Bondera seconded, 8 ayes, 0 nays, motion carried.
Grants Committee Report: Chairperson Sandra Scarr
Alcan Prize - Colehour Bondera, Suzanne Kustusch, Bruce Corker, Mark Shultise, Mary Lou Moss and Chairperson met to discuss the possibility of applying to the Alcan Foundation for the $1 million sustainability award. After much discussion and brainstorming, it was decided that KCFA is not ready to present a credible case for this award. The 2006 winner was the Barefoot College in India, a third-world NGO that strives to reduce poverty through education, microeconomic loans and grants. KCFA does not yet have enough evidence of outreach activities toward social, economic and cultural sustainability. If we apply next year, we need to compile a record of such activities and document them for the grant application.
Resources & Best Practices Report: Chairperson Nancy Griffith
Committee has been retired due to our non-profit status and Education Committee will take on educational aspects of the committee work..
Education Committee Report: Chairpersons John McClure
EDUCATION WORKSHOP-VERTICAL SELECTION and LITTLE FIRE ANT IDENTIFICATION
KCFA’s next workshop will be on May 12th, once again at Kona Mountain Coffee in Kealakekua, with thanks to Bill Dwyer and Tim Brady.
Registration and coffee is at 8:00am. Then at 8:30 am, Bob Smith will show how to select the new growth verticals, demonstrating what to keep and what to discard and why.
At 10:00 am, Merritt Walsh, Pest Survey and Response Technician, Big Island Invasive Species Committee, will show samples of the Little Fire Ants, how to distinguish them from other ants and how to treat for them. These ants have caused severe problems in coffee orchards in Puerto Rico where pickers won’t work the orchards because of the severe attacks. They have now been found in the Hilo area and could be transported to Kona on plant materials and soil. Know what to look for before you get a serious infestation.
This workshops is free to all farmers. Registration is requested so we can plan for refreshments.
Sign up with John McClure at [email protected] 808-328 9290
Chairperson reported that he is looking into mechanical dryers to dry parchment as a way to help farmers take coffee from cherry to parchment.
Legislative Committee Report: Chairperson Bruce Corker
Report by Ken Sheppard.
Even though KCFA did not stop the resolutions, we are now recognized as a group that is involved in the issue.
We have learned that written testimony is useful, but people present make more of an impact. The green coffee certification resolution passed but it can’t be cost prohibitive for the farmers.
John McClure - Perspective on the 75% issue - Kona Joe is Kona Roasters and has a 30% blend now in three stores and only sold three half pounds in five days. A big advertising campaign would be needed and right now it seems to be just a loss. The idea will not be pursued at this time.
Nancy Griffith-Start a for-profit organization? Ken Sheppard asked Nancy to form a committee to get information on forming a Co-op. How much would it cost? What are the practical and legal steps to follow? Paige volunteered to talk to an attorney friend to get some consultation.
Nancy Griffith suggested that a way to prevent Coffee Rust and Coffee Borer may be to prevent green coffee importation and blend coffee only on the Mainland. Kona coffee could be shipped there instead of green coffee being shipped here. Ken Sheppard suggested that Nancy tell that to the Dept of Ag and the State Legislature to see where it goes.
Ken Sheppard brought up an idea for a future Education Seminar-COUNTING DEFECTS
Ask Richard Dinker from the green certification office to come and demonstrate how to count defects with a sample that he brings, and that other people then count to see if they come up with the same number.
Have the counts up on the Board to compare how Richard is counting defects to how people THINK they are counting defects. This could open peoples eyes as to what they need to be looking for and what they need to be discarding. A visual demonstration is more helpful than a list of what to look for. If necessary, we could do this on a weekday and pay something for Richard's time. The idea was well received and will be planned.
Meeting Adjourned at 6:11 pm
Next Board of Directors Meeting:
May 16, 2007 at CTAHR Conference Room, Kainaliu, at 4:00pm.
Suzanne Kustusch, KCFA Secretary 2007