Kona Coffee Farmers Association
Meeting Minutes:
Board of Directors Meeting, 10 AM Feb. 26, 2006
Location: Nancy Griffith’s Farm
Meeting Minutes of 2/17/2006 were reviewed and approved as corrected.
Treasury Report: Joanie reported checking account had been established with $1225 balance and $125 in savings account.
Old Business:
A motion was made, seconded and approved for the three directors whose term will be one year to be Sandra Scarr, Rick Funk and Suzanne Shriner.
The Promotions Committee plans to design and produce a KCFA promotional brochure, however a card with KCFA organic and estate farmers names will be produced for distribution at the Natural Products Expo West.
Purchase of the KCC display has been determined to not be practical so a KCFA banner will be designed and quotes obtained by the Promotions Committee.
Plans for KCFA promotion at the Kona Chocolate Festival have been completed with Christine’s organizing and booth staffing by Sandra, Colehour, Barbara and Ginnie.
Mark expects KCFA website to be online by Sunday night, Feb. 26 however there will be limited function as website features are currently being implemented.
Sandra reported that the CTAHR meeting room is not available at 4-6 PM on the second Thursday of each month. The KCFA Board meetings will be held at the CTAHR meeting room on the third Wednesday of each month at 4-6 PM. The meeting dates for the next three months will be March 22, April 23, and May 17.
All members are invited to attend the board meetings.
A Special Membership meeting organized by Nancy and Suzanne will be held on April 23 at the Old Kona airport park. The meeting will consist of a one hour board meeting with member communications/input and a potluck social event immediately after. All members and their family are invited to attend.
Sandra reported that a promotional DVD for KCFA could be produced for approximately $2,000. Sandra to follow up on costs and budget availability.
Committee Updates:
Legislative: Bruce Corker, Suzanne Shriner
Consumer Protection: Bruce Corker
Public Relations: Joaqim Oster, Christine Sheppard, Sandra Scarr, Mary Lou Moss.
Sub-Committee: Branding (Seals and Logo): Barbara Housel, Suzanne Shriner, Joaqim Oster, Lisa Corker
Sub-Committee: Promotions: Joaqim Oster, Christine Sheppard, Sandra Scarr
Resources and Best Practices: Fred Housel, Rick Funk, Nancy Griffith
Estate Program: Joanie Rowe, Bob Smith
Membership: Nancy Griffith, Suzanne Shrine, Mark Schultise.
Website: Mark Schultise
Grants: Sandra Scarr
Education: Colehour Bondera, Ken Sheppard
Fundraising: Mary Lou Moss.
Committee Reports:
Branding Committee:
Branding Committee met on Feb. 24 and selected an oval shaped seal design utilizing a stencil typeface. The seal design will be finalized after quotes have been obtained. Committee is evaluating designs for t-shirts, coffee bags and bumper stickers.
Public Relations:
Joaqim is developing a plan and materials for a media campaign including a KCFA press kit.
Promotions:
Joaqim has designed prototype brochure and Christine has written the brochure text.
Membership:
Interim procedure for new memberships until website registration is Available: New member checks should be mailed along with member name, postal and e-mail address, phone number and membership type to:
Joanie Rowe, P.O. Box 917, Honauanau, Hi 96726-0917.
Agenda Items for Next Board Meeting:
1. Membership:
A. Prepare Membership Application form(paper and online)
B. Develop new member recruitment plan.
C. Propose Membership Approval Process.
2. All Committees:
A. Prepare project plans and proposed budget for 2006.
3. Review Pending Member Applications
4. Prepare and submit IRS Form 501-C6.
5. Next Board Meeting with be 1:00 – 4:00 PM on March 6 at Sandra’s house.
Meeting adjourned at 1:15 PM
Fred Housel KCFA Secretary
