January 19, 2016 Kona Coffee Farmers Association
CALL TO ORDER—3:00 pm
Present: Colehour Bondera, Sally Brown, Bruce Corker, Kay Dixon Randy Phillips, Judy Schuman, Kurt Schweickhard, Suzanne Shriner, Karen Zulkowski
Absent: Chris Coleman, Allan Wang
Approval of Minutes of 12/15/15 and 1/11/16 meetings and acclamation of committee reports.
Board of Directors meeting- No questions or discussion on minutes
Approval of Membership Applications
Acceptance of Minutes and Committee Reports
Kurt moves to accept and Randy seconds - Motion approved
Report submitted prior to board meeting
Question about number and line item on baseball caps. One was donated to a meeting
Karen moves accept and Randy seconds- Motion approved
Annual General Membership Meeting—
Assessment and Suggestions
Policy and procedures for committees recommended
Not having on Friday afternoon. Suggest it could be held on the Sunday before Superbowl. Will look at date availability.
Bruce will check availability. We plan further in advance to increase attendance. Felt setting consistent date would be helpful
Should we have 10% quorum? The board consensus was that 10% was should not be changed
Outreach to new members that included welcome letter, education programs, farm visits and bumper stickers
Kurt made a motion to have specific program for new members. Randy moves accept Karen seconds-Motion approved
AOPA Report-Colehour Bondera
Bruce Corker, president American origin product association. There will be national meeting in spring but Colehour will be unable to attend.
This year’s membership fee of $350.00 is already budgeted. Colehour will email draft of groups accomplishments
EXPO Report Colehour
Nancy Ginter Miller present
March 18, is the expo date. Set up is afternoon before
Nancy Ginter Miller asked for any additional vendor leads for the expo. She passed around the contact sheet and several suggestions were made for speakers and vendors. organization present
Nancy will contact the Health department, department of taxation, and insurance vendors will be invited
Accountant suggestions given Other suggestions made for USDA
Kurt said the March reservation not paid as waiting on required insurance. Kurt will finish up and date should be ok but need payment to actually ensure Atlas insurance has been contacted and Kurt is awaiting confirmation and invoice. He will follow up.
Sponsors have been contacted for a $750 with several confirmed
Discussion of set up considerations -Randy has tablecloths and information on other needs and times will be given at February meeting/
Nancy will meet with Colehour to work on other issues Kurt will get old expenses to her
CBB Task Force- Dec 16 Meeting- Kurt
Bruce asked if task force submitted final progress report and final fiscal report to HDOA
Kurt thought the reports were sent to Neil Reimer with cover letter. He will check records for exactly what happened.
Reports were due July 1 and October 1.
Bruce requested the paper work with sign off signature by task force for our records. Suzanne will look for the email confirming end of grant.
Bruce and Kurt will discuss later.
Bruce will ask for report from HDOA
HDOA Bb Grant Committee- Colehour and Kurt
Grant committee will meet by end of January and will have report for next time. Still $16,000+ money still available from grant as last installment. Will have to use the approximately $13,000 we still have plus that by the end of June 2016.
Board will need to decide how to get it spent or if we should stockpile insecticide for sale
Will discuss in committee
Hollingsworth/Carruthers CBB Meeting--Bruce
Dec 16 CBB mitigation meeting with PBARC (Hollingsworth) and Carruthers from CTAHR. We asked for “practical” advice for farmers and citation to data relied on for recommendations. Will meet with Hollingsworth in April
Pruning Workshop-Colehour/Suzanne Janury 22, 2016
Reminder email going out tonight with address and directions. Sign in at 830 will have membership forms available
Efforts by the Heritage Committee to continue to promote and Protect 100% Kona Coffee and represent KCFA within the other groups who recognize other related efforts which at the state, national and international levels but involve crops/products beyond coffee continue as follows:
1) At the state level, see the Legislative Committee report addendum, which outlines efforts with the Hawaii Farmers union United.
2) At the national level, as Secretary of the BOD of American Origin Products Association (AOPA), KCFA continues to have a respected voice within the yet small group of dedicated members who are working at this time to collaborate with the National Farmers Union (NFU) and hold a BOD/membership meeting in association with their annual membership convention. Worth specific note is that part of the reason to associate meetings with NFU is the finalization of a memorandum of understanding (MOU) between AOPA and NFU to establish areas of commonality between the two organizations.
3) At the international level oriGIn is collaborating with AOPA to help identify the best international efforts which will affect US-level priorities and the efforts to affect laws being put into place.
Finally, note that the sub-committees, which include the Branding and Estate sub-committees, are reporting under separate cover and shall be so discussed at the meeting.
The November “Independent Voice” included an article featuring KCFA member Kim Schneider’s letter expressing deep concerns about the deceptively (and illegally) labeled “Kona Blend” offered in rooms at the luxury Aulani Disney Resort on Oahu. After a copy of the article was sent to the resort, the resort’s Public Affairs Manager, Nikki Moreno, wrote in a letter:
“Mahalo for your recent letter to Aulani, a Disney Resort & Spa, and bringing to our attention your concerns about the coffee offered in our guest rooms. Our goal at Aulani is to provide a family resort destination where guests can experience an authentic Hawaii vacation…We understand that with the sharing of Hawaii’s culture and story comes a great responsibility to help protect many of the natural assets that Hawaii holds so dear. I am appreciative of any opportunity we can partake to help uphold this obligation, including full compliancy on labeling of products. I hope you understand that this oversight was not meant in harm, and we are working to rectify the issue you have presented immediately. It is our wish to work with the local Hawaii community to help support the stories of our land, people and culture so they can continue to be respected and shared for years to come”
In a subsequent telephone discussion, Ms. Moreno has committed to keep KCFA advised of Aulani’s progress in “rectifying the issue”.
During the last month, we have spoken with Representative Richard Creagan about efforts to have HB387 given a legislative hearing and enacted into law. HB387 was introduced by Rep. Creagan and 9 others and incorporates the changes unanimously requested by the Hawaii County Council in Resolution No. 501-14—a minimum of 51% genuine content in Hawaii “coffee blends” and identification on the label of the origin of foreign-grown coffee in a blend. We have also been in communication with Senator Russell Ruderman to request the filing of a companion to HB387 in the Senate.
As a member of the KCFA Legislative Committee, and the liaison to represent KCFA with the Hawaii Farmers Union United Legislative Committee, the report is that the phone meeting and emails that we shared regarding actions and positions for this legislative session and associated timeline, which are summarized below.
- The HFUU will now have a part-time lobbyist who is hired to be in Honolulu during the session. if we remain active, then by default (and management) we have access, though indirect (via the Committee Chair following Committee discussion/decisions) to the lobbyist.
- The members of the HFUU who are active at the national level (within their roles of President of BOD, etc.) with the National Farmers Union (NFU) policy and positions are leading the effort to have the NFU stand with the overall efforts of protecting origin of products including Kona coffee (though not specifically).
- Regarding this truth and the fact the player from Hawaii are leaders in the Regenerative Farming Committee where the origin efforts are coming from, it is with significant importance that the American Origin Products Association (AOPA) has decided to associate the BOD/membership meeting directly with schedule and location in coordination with the NFU annual membership meeting. Please see this subject within the Heritage Committee report as it pertains to collaborative efforts for organizational well-being.
- Finally, it is with some level of concern regarding how this affects the efforts of KCFA maintaining a liaison to HFUU regarding the decisions made at the Legislative Committee level and then adopted by the HFUU. Specifically it is that the establishment of a nutrient recycling center in Maui with CTAHR and HDOA support and on farm mentoring which will be the two specific areas of legislation which HFUU is putting forth. Discussion regarding the origin efforts which have been pursued via KCFA and HFUU efforts in the past few years resulted in the fact that Simon Russell (HFUU legislative Committee Chair) who also now serves on the Agriculture Committee which advises the Chair of the HDOA (Scott Enright presently) as to which actions and positions to take, has decided rather than pursue legislatively, that instead origin efforts at the state level will be pursued to work from within and make the Seal of Quality Program to have a 100% Hawaii origin label. This pressure would be applied for internal rule making by HDOA to its Quality Assurance Division. There is no specific method of so achieving and therefore some concern that this may not be a rapid process to put in place and further it is not clear where and how Kona coffee would rightfully be protected.
All of these are important points and advice and input from all of the other BOD members is requested so that we can be sure that the KCFA name is stood up for at the state level!
Membership report: we have 273 Active Voting members, 30 Supporting Business Members and 41 Associate Members. 86 renewals processed
New Active Voting Members:
Mark Maigret, Maigret Family Farm, Kealakekua, [email protected] (808) 345-8557
Kay Dixon, Kay’s Kona Coffee, Captain Cook, [email protected], (808) 315-7325
Bruce Maryanoff, Honalo Farm, Captain Cook, [email protected]
Terry Bishop, Aikane Kona Coffee, Holualoa, [email protected] (808)324-0700
David Coy, Moonstruck Farm, Honaunau, [email protected]
New Supporting Business:
Mark Santiago, Kona Decaf Coffee Co., [email protected]
New Associate member:
Colin Jevens, Captain Cook, [email protected]
- Website—Cea Smith
Completed an online Board Manual available in the Board Access only area. Listed and available for download are: “A Brief History of (KCFA) Time”, updated KCFA By Laws, KCFA Code of Ethics, Responsibilities & Duties of a KCFA Director, KCFA Financial Controls and Procedures, a link to all (125!) Meeting Minutes and KCFA's 2015-2016 Budget as well as the December Balance Sheet and December’s P&L. All Board Members may want to review the items. Login first (2 step process to keep it secure) and then paste https://konacoffeefarmers.org/board-access/https://konacoffeefarmers.org/board-access/ in your browser. Board Manual link is at the top of the page. Other important information is found below on the opening page of Board Access.
- Posted on website and sent via email to Members: the “January 2016- The Independent Voice”, “Annual Membership Meeting” notices with new By Laws, “Upcoming Coffee Workshop”, and “Timely Payments for Cherry”. Updated web “Board of Directors” page.
- Always working with Valerie our KCFA programmer, on web issues as they arise.
- As requested by President Bruce, I have created 3 Board Manuals for our new Board Members, Sally Brown, Kay Dixon and Karen Zulkowski.