November 16, 2020 BOARD MEETING MINUTES
KCFA Board of Directors Meeting, Zoom Meeting Because of Coronavirus
IN ATTENDANCE: Board Members: Barbara Anderson, Colehour Bondera, Bruce Corker, Chet Gardiner, John Koontz, Jim Monk, Sandra Scarr, Cea Smith. Absent: John Zulkowski. Also in attendance: Susanne Shriner.
Call to Order: 2:30 pm
Approval of Agenda, Treasurer's Report, and Committee Reports: M/S/C for approval
Minutes: October 19, 2020 meeting minutes (with a correction) and the November 2, 2020 special meeting minutes. M/S/C for approval.
Approval of Membership Applications: No questions were raised as to the new membership applications reported by the Membership Chair. The applications were approved.
Coffee Leaf Rust: Colehour and Barbara led a discussion of KCFA activities in response to the very recent discovery of Coffee Leaf Rust (CLR) in Maui and Hawaii Counties—including in Kona. There was a review of informational CLR Zoom meetings of November 5 and 12 for KCFA members. Barbara gave a report on the November 12 HCA Multi-Agency Meeting on CLR. At Barbara’s request the New Business agenda item of “CTAHR Support” was then presented. Barbara indicated that CTAHR’s financial resources are stretched and will be further stretched by CLR needs. She noted that HCA will be making a $10,000 donation to CTAHR and suggested that KCFA also make a donation to CTAHR. There was a motion and second to donate $500 to CTAHR. After discussion the motion was withdrawn. Colehour will discuss this matter with CTAHR representatives. Suzanne raised the issue that HDOA has been asked to reduce the time of quarantine for coffee seeds and seedlings in order to bring “rust resistant” varieties into the state more quickly. The concern is that reduced quarantines may risk the introduction of other strains of rust or other pests and diseases. M/S/C that KCFA opposes a reduction in the timelines in current quarantine regulations.
EXPO Update: Chet gave a report on EXPO planning. The date set for the EXPO is June 13, 2021. Events will determine whether the event will be “actual” or “virtual”. Planning for the event is progressing.
Protection Committee/Definition of “Estate Coffee": Barbara led a discussion of the Protection Committee’s proposed definition of “Estate Coffee”. The definition had been requested from KCFA by the HCA in connection with the HCA’s efforts to amend Hawaii's coffee grade standards. The Protection Committee proposed the following definition: "Estate Coffee shall be defined as a product consisting of coffee from one contiguous farm, unmixed with coffee from other farms or regions, and processed under the control of the estate farm." Concern was raised that careful review of how the definition would be used in prospective changes to green coffee standards and/or labeling requirements for roasted coffee should be done before adopting a definition. M/S/C—six ayes; one nay; no abstentions.
Promotion Committee/Green Coffee Program: Chet led a review of Program Coordinator Kay Dixon’s committee report. With a seed money grant from the HDOA, coffee has been purchased from members, roasted, bagged and is ready to sell as part of a rotating fund program to economically assist members and to promote 100% Kona coffee. The coffee will be offered to consumers with KCFA package labels—including encouragement of future purchases of farm-direct coffee from KCFA members.
Annual Membership Meeting: Colehour led a discussion of plans for the 2021 Annual General Meeting of KCFA members. The AGM will be held in late January and, in all likelihood, will be held via a Zoom conference. Chet will investigate matters such as maximum number of participants and voting and vote tally procedures for the meeting.
Ad Hoc Nominations Committee: Colehour reported that he has appointed Bruce to form a Nominations Committee to develop a slate of candidates for the Board of Directors positions to be filled at the 2021 AGM.
Meeting adjourned: 4:00 pm
--Submitted by Bruce Corker, Secretary
December 21, 2020
Attached is the P&L for November and the first five months of FY 2021 as well as a Balance Sheet as of 11/30/20. My financial report is also reproduced below for your convenience.
November was another financially quiet month. However, we had eleven Full Voting members renew or start their memberships plus 1 business member and an associate member! Our merchandise sales of $750 were reasonable.
In November we adjusted our inventory of burlap bags to reflect what is on hand. You will see a negative number of $657, which in accounting-speak means we increased the amount of the inventory – thus reducing the amount of shrinkage we had previously reported. I believe our inventory numbers are now in good condition.
There was no activity in the coffee purchase program. Our other expenses were very normal. We continue to rent the storage facility, and we incurred the usual expenses on the few sales we made. We also saw expenses for our websites – our Expo website was hacked and we incurred expenses to correct the problem.
The bottom line is that your Association brought in $454 more than it spent for the month and is showing an almost $1,000 profit for the year to date.
Our balance sheet looks good. We have just over $42,000 of assets and owe virtually nothing, except for the GE tax we will be paying to the State in January.
This report is to keep you current on our finances since we have no board meeting this month.
May you and yours have a Merry Christmas and a merrier 2021.
Active Voting Members 167 – Up 1
Associate Members 17 – Down 3
Supporting Business Members 17 – N/C
Total Membership: 201 – Down 2
New Members: None
James Tomlinson, Debbie Donald, Harold Hoogasian (5 yrs), Sammi Piasecki, Jordan Warners/Phil Hodson ($45), Cecelia & Bob Smith ($45), Jim Monk, Bill Edwards, Hans Eckert/Marsha Eckert ($45), Franz Weber (5 yrs), Derrick & Janell Ray ($45), Chet Gardiner (2 yrs)
Saleh Nakendo – Africa Coffee Bureau
Reported as Expired:
Ronald Peters, Angie Hobbeheydar, Sharona Lomberg, Geno Souza, Kris Adair
Active Voting Members 169 – Up 2
Associate Members 18 – Up 1
Supporting Business Members 18 – Up 1
Total Membership: 205 – Up 4
Gaylynne & Robin Rivera, Rocky Mountain Coffee Farm – Holualoa ($45)
Jason Roberts - Chino, CA
Carolyn Witcover, Ken Love, Bruce & Cyndie Maryanoff ($45), John Koontz, Mark Petersen, Eric Allen & Patty Allen ($45), John Redden & Margo Zenk ($45), Beatrice Thie, Bruce Luehrs, Kathy Gedeon, Justin Udovch, Diana and Kieth Keffer ($45), Clare Wilson & Phil Wilson ($45), Avery & Edwina Simmons ($45), Joachim Oster
Reported as Expired:
Karen Kemp, Craig Smith
ad hoc Nominations Committee
In preparation for the election of KCFA Board Members at the 2021 Annual General Meeting, committee members Bruce Corker, Chet Gardiner, and John Zulkowski reviewed suggestions sent in response to notices in the October and November newsletters, reviewed the KCFA membership list to identify potential Board candidates, and contacted more than 20 members about interest in serving on the KCFA Board. From that process, the committee offers the following nominees who have indicated interest in serving on the Board:
The KCFA By-Laws provide that Board Members serve two-year terms, to be staggered so that between 40% and 60% of the Members' terms expire at the end of each year. With 5 Board Members (Barbara Anderson, Colehour Bondera, Bruce Corker, John Koontz, and John Zulkowski) continuing into their second year, the 40%-60% would be met if 7 new members are elected to the Board.
The committee also notes that it received a suggestion that Suzanne Shriner be nominated. The committee, however, determined that Suzanne, as the paid administrator/chief executive officer of SHAC, is ineligible to serve on the Board under the terms of KCFA By-Laws, Article V, Section 3.
The Legislative Committee has held Zoom meetings with Kona Representatives Nicole Lowen and Jeanne Kapela, Kona Senator Dru Kanuha, and in-coming House Agriculture Committee Chair Mark Hashem. Those meetings have reviewed KCFA legislative objectives of fair labeling of Hawaii coffee blends and the extension of the HDOA pesticide subsidy program for CBB and CLR. Rep. Kapela and Rep. Lowen are drafting a labeling bill for introduction in the House. Working with the HDOA, Rep. Lowen has drafted a subsidy program bill which Ag Committee Chair Hashem has agreed to introduce. This year, because of COVID, KCFA members will be able to give legislative committee testimony remotely via Zoom.
Events & Social Committee
Nothing to report.
From December 1st, the following emails were sent to Members:
December 2020 edition of "The Independent Voice", Zoom Meeting-New Requirement for Green Beans Shipping, Zoom Meeting Invitation for Maintaining Soil Health while Treating for CLR, January 2021 edition of "The Independent Voice", Coffee Leaf Rust Multi-Agency Update, Member Ship Poll to Reserve Fungicide, and KCFA's Annual General Meeting Notice. Most also posted to Face Book.
Helped Members as needed. For security sake, each Member must now have a unique email (no sharing).
Nothing to report.
Nothing to report.
Update report regarding re-sale program of member coffee is forthcoming.