|Kona Coffee Farmers Association Board of Directors meeting
MONDAY, October 16, 2017 - CALL TO ORDER— 3:00 pm Suzanne Shriner, president
CTAHR Conference Room, Kainaliu
The Kona Coffee Farmers Association’s mission is to promote and protect Kona farmers’ economic interests in 100% Kona coffee, to protect the Kona coffee heritage, and to seek greater legal protection of the Kona coffee name.
| Present = X
Chris Coleman X
Kay Dixon X
Allan Frank X
Chet Gardiner X
Bob Kraus X
Mike McMullen X
Jim Monk X
Cecelia Smith X
Greg Knowles X
Sandra Scarr X
Suzanne Shriner X
Karen Zulkowski X
Past president Bruce Corker
|Consent Agenda – (5 min)
Approval of September Minutes
Approval of Membership Applications
Acceptance of Committee Reports
|Jim has wording comments on Sept minutes which will be made as recommended. Karen motion to accept Sept minutes with proposed changes and Kay second Motion passed.
Motion to deny John Trowbridge full membership. Membership money will be returned to “Thunder Mountain” as was no returned phone call. Second Bob Motion passed.
Motion we send letter with returned money saying we did not receive enough information to approve membership at this time Bob second Passed
Motion to approve consent agenda by Suzanne and second Cea Motion passed.
|Treasurer’s Report – Jim (5 min)
|Discussion of current finances. Membership down slightly but merchandise sales up.
Directors insurance paid Motion to accept Sandra and second Mike. Motion passed
|Origin: Sign-on to Bergamo Declaration (5 min) – Suzanne
|Supports single origin products. Sandra made motion to accept. Kay second. Appears to be no fee. Motion passed|
|New Dean at CTAHR – (10 min) - Suzanne
|New Dean at UH is Dr. Comerford is soil scientist. Would be helpful to meet with him to discuss Kona coffee farmers needs. Karen recommends that he be invited as a speaker to the expo.
Possible KCFA questions for him include:
1. Get ahead of rust and how to prevent it or what trees could be used to replace current trees and new varieties.
2. Concern that the organism responsible for rapid ohia death has shown transference to coffee trees in other geographic regions
3. Send additional topics to Mike
|Amendment of HRS-486-120.6 – (10 min) Bruce/Sandra
|Wants to include brewed and coffee flavored products that include Kona or Hawaii in their name should amend the existing law to include these products
Motion to approve letter by Karen and second Cea. Motion passed
|Green Coffee Standards: Enforcement - KCFA position (15 min) – Mike
|State (HDOA) wants to keep voluntary certification records as they do not fell mandatory certification works. Dry mill records important chokepoint. Ideally cherry and parchment records go to state. State would like to be able to do inspections as damage based system on roasted coffee.
Ban on sale of off grade coffee can’t be called Kona. Same standards should apply to blended beans. HDOA only wants voluntary inspection. Would be more ability to inspect dry mill records
Minority position- The minority feels that letting HDOA off the hook for mandatory inspection of green coffee leaving the Kona area, allows for too much leeway for what is actually happening.
Mike moves to accept majority position and second Chris. Motion passed.
|Expo Grant (5 min) – Karen/Suzanne
|Date is April 6 Aesha Rose Shapiro will be our hired event coordinator.|
|Treasurers report||Jim moves to include actual budget finances in the minutes. Suzanne says she gets call asking for money from other organizations. May be problems if any members see we have savings. Jim feels it should be open process.
Sandra recommends profit/ loss for each month be posted and Mike seconds.
|Holualoa Coffee and Art Stroll – (10 minutes) Karen
|Coming up Need coffee makers, sample cups and volunteers. New t-shirts and mugs are available. Volunteers get a free t-shirt.|
|Coffee for next meeting||Christine|
As a part of this report are two separate financial reports: a balance sheet for our Association as of 9/30/17, a profit and loss statement for the month of September with a fiscal year-to-date for fiscal 2018, which is now one fourth completed.
September was a decent month for the KCFA. We continue to expect some payment from the County for the Slow Food Expo in Denver but it has not come in yet. We continue to see memberships coming in and our merchandise sales are doing well. Expenses are well below budget at this time. All of this leaves us with a positive net income so far this fiscal year.
The P&L continues to overstate our income situation since it shows we moved $6,400 from an equity account on the balance sheet to an income account on the P&L. This is not new money, but the movement was the result of a July board meeting vote to use the left-over $6,400 from the state grant. It is to be spent on specific projects. Setting the $6,400 aside, our income for the first three months of our fiscal year is a bit over $4,000.
We plan to do a physical inventory of our assets in October to make sure our financial records and the physical reality are one and the same.
Tech Committee Report
Updated "WhatIs Kona Worth" with Greenwell info. Page viewed at least 3 times every day.
Sent out emails: Greenwell Botanical Garden Cleanup, Fermentation Workshop (first one), October's Independent Voice, and Fermentation Workshop (second one). Posted in FaceBook.
Updated Active Member email addresses- 254 and Non-Member email addresses- 179. (Non-members are sent emails about two days after Active Members.)
On Oct 10, KCFA hosted Kevin McHale of Scott Labs in a discussion on Controlled Fermentation with added yeast. Twenty-three attended the meeting at CTAHR. Three new members signed up at the door.
Active Voting Members 216 - Up 1
Associate Members 28 – no change
Supporting Business Members 22 – no change
Total Membership: 266 – up 1
Voting:John Trowbridge - Mountain Thunder Coffee Plantation – Pending
Luis Aristizabal, Moki's Farm, Colin Jevens, Kona Organic, Craig Kunitomo, NFS (no farm specified)
Business:Kevin McHale - Scott Labs
Renewals-Voting: Kimberly Schneider, Vheissu Keffer, Kristi Valentine, Tim Valentine
Reported as Expired:- Holualoa Village Association, Gail Masunaga, Stephen Heinecke
1- The committee continued to discuss and update the proposed enforcement section of the green coffee standards.
From discussions between Suzanne and Jeri Kahana the state does not feel that mandatory inspection and certification is a viable approach. The state would like to maintain the voluntary certification system similar to current practices. To aid in combating counterfeiting, they need to strengthen the paper trial. Mill records are the key to this enhanced paper trail. Dry mills (parchment to green bean) is a choke point with Suzanne stating as few as six handle the coffee from Kona. Dry mills should be required to maintain records of all cherry purchases, all parchment milled, and grading results (if any). Ideally, mill records of cherry received and parchment produced should be sent to the state and entered into a database that can be checked whenever any questions of fraud arise.
The state needs the ability to inspect roasted coffee on an “as needed” basis. Inspectors could open a bag of roasted coffee and check "gross bean damage" to see if it met defect standards. No flavor standards to this, just baseline damage counts. Enforcement reporting would be through complaint process (consumer buys bag and reports to HDOA).
There should be a ban on the sale of off-grade coffee.
The HDOA should reinstate the dedicated position for coffee inspection eliminated during prior budget cuts.
Any coffee imported into Hawaii and blended with Hawaiian location designated coffee must be certified to meet minimal coffee standards.
There should be mandatory state inspection and certification of green bean. There should be a small lot exception of 100 lbs. (Jeri Kahana has stated if there will be mandatory inspection it will be applied to all coffee without exception).
In addition to the position stated by Jeri, any return to a mandatory certification system would require legislative action since the removal of that process was through legislative action after the 2009 economic crisis in Hawai’i.
2- The committee discussed reports that a HDOA employee, Mohsen Ramadan may have collected coffee related materials (CBB, wasps and Ethiopian coffee cherry) in Africa and returned to Hawaii with these materials. The question has arisen if all state and federal quarantine regulations were followed. The committee believes the Hawaii coffee industry is very vulnerable to the introduction of new pests and diseases such as novel strains of CBB and coffee rust, both present in Africa. The USDA APHIS rules on importation of coffee materials from Africa are needed to protect our industry and must be followed by everyone. The chair drafted and Suzanne sent a letter to Scott Enright asking for clarification and expressing the KCFA concerns.
3- CTAHR has appointed a new dean, Dr. Nicolas Comerford. The committee discussed KCFA developing an agenda of research needs (agenda item for October board meeting) and to invite Dean Comerford to meet with KCFA at earliest possible date.