|Kona Coffee Farmers Association
Board of Directors meeting
KCFA BOARD OF DIRECTORS MEETING—MONDAY, October 21, 2019
Yano Hall, Kealakekua
The Kona Coffee Farmers Association’s mission is to promote and protect Kona farmers’ economic interests in 100% Kona coffee, to protect the Kona coffee heritage, and to seek greater legal protection of the Kona coffee name.
|CALL TO ORDER— 3:00 pm
Suzanne Shriner, president
Colehour Bondera x
Bruce Corker x
Kay Dixon x
Chet Gardiner x
Jim Monk x
Armando Rodrequiz x
Cecelia Smith x
Sandra Scarr x
Suzanne Shriner x
Tari Sparks (resigned)
Karen Zulkowski x
|Consent Agenda – (5 min)
Approval of January Minutes
Approval of Membership Applications
Acceptance of Committee Reports
|Consent agenda Sandra and Cea move to accept the agenda. We will. defer minutes approval until next month as not everyone read them... No comments on committee reports.
Consent agenda passed.
|Treasurer’s Report – Jim (5 min)
|Sept slow expenditure month. Burlap bags paid so checking balance is less than reported. Karen makes a motion to accept and Kay seconds. Motion approved.|
|Legislative Consulting Agreement (15 minutes) – Bruce
|Bruce reported on consultant scope of work. We got 2 bids. Legislative recommends we retain Gary Hooser. Discussion of his background and other organizations he works for. Discussion of consultant agreement and our need for PR. Bruce feels he is the best choice. Discussion of special funding needs. Bruce says we could use this as basis for capital campaign. Invite Gary over to meet members. Motion to hire by Chet and second by Bruce. Motion accepted.|
|December Meeting (5 minutes) – Jim
|Jim suggests we discuss funding for our consultant In December. Jim asks us to move our Dec 16 meeting to his house. 87-3599 Hwy 11.|
|Expo Grant and Planning (5 Minutes) – Chet
|Chet did report on planning. Committee got grant information for expo state. Expo is.May 9-10 at the rodeo grounds..|
|Election Committee (3 Minutes) – Suzanne
|Suzanne Bruce and Karen will serve on committee. Armando won’t be on board next year. Bruce wants a notice in the next newsletter for board and committee volunteers.|
|HCA Goals and Strategies
|Jim will be the official seat at HCA. Suzanne will go with him until the board is comfortable with him. Bruce questions whether we will get their support for 51%. Suzanne said that HCA put 51% back on their agenda. .Bruce asks who will support it and was discussion of potential for HCA support.|
|Art Stroll (Jim)||November 2. Jim has volunteers. Anita would like people to help with parking. Bruce asks that we have Anita come to our board meeting next year to work out issues.|
|Roundup||Cea reported on county banning roundup. Richard Creigon’s bill is to ban roundup. It would be a state bill not county. We are asking for more information. Issue assigned to legislative committee.|
|USDA/APHIS Regulation Info Requests (10 minutes) – Bruce /Sandra||Sandra said there has been no response to our request. They put it off for various reasons. Sandra has been trying other avenues. She would like some alternatives. They wanted $2700 for documents but they haven’t searched. Sandra put article in our newsletter in October. Hawaii is ranked low in compliance with the freedom of information act. Colehour suggests we discuss with Richard Creigon to help from the AG Dept.|
|Green Coffee Grade Standards (5 minutes) – Suzanne
|Meeting is tomorrow. There are multiple issues. Some people want to extend the sunset of 20%. Some want 15% but keep pinhole (2 pinholes =.0 1 deficit). However, this doesn’t change the grade standards. Much discussion. Suzanne asks that we support the 15% and push to improve the grades.. Cea moves and Karen second. Motion carried.|
|HDOA $2,000 Grant for collateral/design||Sharon Hurds group offered us design and printing work. Bruce suggests stickers for Kona Heritage coffee. Sandra and Cea so move and is accepted|
|Coffee||Thank you to Armando for this month’s coffee.|
Thank you, Board, for having approved a Fiscal Year 2020 budget at our last meeting. If we actually proceed through the fiscal year according to the budget, however, it will likely be the last year for the KCFA since the planned loss for the fiscal year will leave us with only a few thousands of dollars in hand for the following year, insufficient for real operations.
September was a slow month. We took in $325 in membership dues. We had $760 of merchandise sales largely offset by the cost of goods sold of $570 for a net sales of only $190, and a Gross Profit for the month of $519. We spent a bit over $600, giving us a net loss for the month of under $100. The expenses were mainly for storage fees and accounting expenses.
Our FY 2020 budget says we should have lost almost $1,600 in the month, so we improved substantially on that bogey. But the reason is because we haven’t really started spending what is listed in the budget.
Our balance sheet still looks reasonable with sufficient funds available to pay our current bills. It would appear I will need to move money from our Vanguard account to our checking account in the next month or so to make sure we can pay our bills.
Recently I sent out some P&L’s for the Expo events held in the last three years. I sent out these numbers as food for thought and discussion. We need to make sure these events are well run, satisfy the needs of our community and produce a profit.
Web Committee Report
Emailed to members our October 2019 edition of "The Independent Voice", October Fest reminder, Kona Coffee Fest Cupping Competition, and Coffee & Art Stroll Help Needed. Also posted to Face Book.
Tweaks have been made to our new website, thanks to suggestions from members. Please report any issues. Thanks.
Active Voting Members 187 – Up 3
Associate Members 27 – Up 1
Supporting Business Members 18 – Up 2
Total Membership: 232 Up 6
Akiko McAfee – Lil-Jean Farm
Allysen Quijano – Quijano Ohana Kona Coffee LLC
Isaac Ferguson -
Africa Coffee Bureau – Saleh Nakendo
Kimberly Schneider, Alan Wells, Christopher Yim, Vheissu Keffer, Gary Williams
Reported as Expired: