KCFA BOD Meeting
Sept. 16, 2014
Moss Residence, Holualoa
Call to Order at 12:10 PM
Present:
T. Butler, K. Schweickhard, C. Bondera, K. Goschke, C. Coleman, ML Moss, B. Corker, K. Gosche, C. Smith, A. Kelleher and S. Shriner.
100% Kona coffee provided by K. Schweickhard. Thank you Kurt.
Oct. coffee to be provided by C. Bondera.
A discussion was held regarding the August motion not to purchase an ad in this years Kona Coffee Festival Magazine larger the 1/8th page. A larger ad was purchased due to extenuating circumstances.
A motion was made by K. Schweickhard and seconded by S. Shriner to accept the Aug., 2014 minutes. Motion passed.
A discussion was held regarding the Grant Funds being held separate from KCFA general funds and the next allotment.
A motion was made by ML Moss and seconded by A. Kelleher to accept the Treasurer’s Report. Motion passed.
The July Treasurer's report was restated to show a negative entry as a positive.
NEW BUSINESS
- Harvest BBQ – ML Moss - Various duties for the Board were assigned.
- Coffee and Art Stroll – ML Moss- The C & A Stroll will be held on Sat., Nov. 8.
- Elections 2015 - ML Moss- Terms will expire for K. Scweickhard, B. Corker, C. Coleman, A. Kelleher and C. Bondera. The other BOD members are expected to be on the Election Committee.
- Expo ML Moss- 2015 Expo will be held on Friday, Jan. 30 at the old A/P. The Education Committee will be handling the program.
- Banquet 2015 -ML Moss- A KCFA Banquet will be held in 2015. Date to be set.
- Christmas Party – C. Coleman- A KCFA Christmas Party will be held probably on Thursday, December 11 from 4-8 PM.
OLD BUSINESS
Grant Committee – C. Bondera Chair- Colehour reviewed the terms of the HDOA Grant and KCFA's grant history to date.
STANDING COMMITTEE REPORTS
Task Force Invoice request and Annual Report (Synopsis)- Kurt Schweickhard
As per original agreement (August 8 2013) CBB Task Force in conjunction with SHAC (Synergistic Hawaii Agriculture Council) and TASK (Technical Assistance for specialty Corp) to provide following services:
- Database development mapping
- Develop IPM (Integrated Pest management) and provide education
- Early detection and rapid response to new infestation
- Provide progress reports annual and semi annual
Final report May 2015
CBB Task Force received HDOA Grant #61949 for $200,000. Grant fund to be distributed in $40,000 allocations.
SHAC has received $40,000 in Nov. 2013 and has requested 2 additional payments providing semiannual and annual reports (December 2013 & May 2014).
An e-mail vote from the CBB board was requested (not a motion) by Jim Wayman for payment approval and was granted by a vote of 6 members. Although included with the request was supposed to be attachments of Invoice and reports neither had been included nor was it forwarded after requesting both. Therefor I did not vote and one other was missing but not identified.
ad hoc HDOA Grant Committee – September, 2014 report-Colehour Bondera, Chair
• Continued requests from grant participants for Bb via Farm & Garden who has been able to keep stock relatively consistently (one time out for a week, but they had more air freighted in to hurry it up!)
• Review of finances based on the Treasurer summary sent to BOD members and the budget of the grant suggests that best option is to complete the sprayer hui part of the grant at this time.
• Regarding the sprayer huis, The Kohala Center will be providing an invoice for labor to date, and Farm & Garden is ready to offer the sprayer units and associated invoice with willingness to wait to be paid until check arrives from HDOA as necessary (ie, they are flexible and want to work with KCFA to make this come together!)
Furthermore, Farm & Garden is willing to accept returns of sprayer units if necessary. The Kohala Center is confident that enough people would like to participate in the program as outlined, but needs us to have the sprayer units in hand before conducting a final session with participants. As this time the expenses of procuring the sprayer units and distributing to participants who sign the transfer of ownership documents required is planned for late September so that these expenses can be reported to the HDOA in the first quarterly report.
• The grant requires an action and expense report/invoice no later than October 1. Our plan is to turn it in early if possible and to spend and report use of all the first installment of the grant (which was $40,000). Expenses so far have been mostly for the Bb to participants, while some has already gone to sprayers and the difference on hand will be going to the sprayer part of the program so that we are complete with that requirement.
• Additional Refresher workshops have been discussed and the number of people who have indicated interest in an additional session is not significant at this time, but is being kept track of with an additional session being considered for early October (after the quarterly report is complete!)
PR- A. Kelleher
I sent the newsletter
An "About Town" notice in WHT for the picnic at the end of September was asked for
I ordered the Coffee Cultural Festival Ad as the Board seemed to agree heavily to continue it.
Respectfully,
Anita
SOCIAL/FUNDRAISING COMMITTEE REPORT FOR SEPTEMBER 2014
Social Events – M.Moss /C. Coleman-Fundraising- M. Moss/C.Coleman
Social
The Social Committee is having a Harvest BBQ at Two Step on Sunday, Sept. 28 from 11:30-4. I would like to suggest that we get a list of all the new members that have joined in 2014 and we give them a call and personally invite them. We can divide the names up and each of us call a few names. Even if we leave a message, it is a positive contact. This will encourage our new members to attend if they are personally invited and give them a reason to get involved with an active, social group. We have several EVENTS coming up and this will give us an opportunity
to talk our events up, and see if the new members are interesting in volunteering. ( I look at every new member with a V stuck in the middle of their forehead! V for volunteer!)
We will eat at 12:30 and have our speaker talk to us at 1:30 p.m. We need to publish the time we will be eating so that members will know when to have their food at the table. That will leave plenty time for talk story.
THE FALL/WINTER LINE UP FOR KCFA EVENTS
Coffee & Art Stroll is on Saturday, November 8 from 9-3 p.m. KCFA will again co-host this event with the Holualoa Village Association. I need several categories of volunteers for this event. (About 21 volunteers)
4 Volunteers to help set-up. Need to be in Holualoa at 7 a.m. and help farmers make sure they are in their proper location. Pass out their assigned voting number & parking pass.
6-8 Volunteers to work the KCFA booth. Set-up, display logo merchandise, sales and clean-up.
6 Volunteers to help direct parking. Need at least 3 in the morning (8:30-11 a.m.) and 3 in the afternoon (11-2:30 p.m.)
1 Volunteer to help me in the morning making sure everyone is set up and ready to go (7-10 a.m.)
2 Volunteers to work the voting booth, questions, helpful information.
I need coffee parchment or green coffee to roast so we have some coffee to sell at the Coffee & Art Stroll. I would like at least 20 lbs of good coffee to roast & package for this event. Any leftovers can be used for EXPO.
There are a few other events during the Kona Coffee Cultural Festival that we could/should attend. I will gather more information as it becomes available.
EXPO - scheduled for Friday, January 30, 2015
I would like to ask the education committee to decide on a speaker and if we want to combine any educational workshops with this event. Last year we had the most vendors ever, so the word is getting out that this is a worthwhile event for our vendors and we also had the most sponsors.
We need to start planning this event.
By Mid-December we need to start thinking about having a banquet. I have contacted the King Kam for information (not available yet - after IronMan) and inquired as to when the Chocolate Festival date is - not decided yet. It will either be mid-April or late May - should know in a week or two.
I have continued to distribute KCFA logo merchandise, burlap bags & GrainPro bags.
-Newsletter-C. Wilson
(she edited another wonderful Newsletter)
-Legislative-/HFUU Liaison- B.Corker/D. Case
Legislative Committee
The Hawaii County Council’s Agriculture, Water and Energy Committee will hold a hearing on Tuesday, September 16 at 3:30 pm at the West Hawaii Civic Center in the Council Chamber on Brenda Ford’s two resolutions requesting state legislation to end the fraud and deception caused by 10% coffee blends. Brenda has indicated, “We will need lots of testifiers.” KCFA Board
Members are requested to give testimony in support at the hearing and to encourage other coffee farmers to do the same.
Membership - K. Goschke
Total Members: 411
Voting: 310, Business 43, Assoc. 58
Pest & Disease- B. Smith
Keep up your spraying! Now that the coffee picking season has started, it is tempting to stop spraying Fungus. Don't do it! Now is the time to get those beetles that are on the move. I
say this from personal experience. In September of 2012, I thought that we had done a good job in reducing CBB infestation and decided that we could stop spraying. Wrong! By November 2012 damage had drastically increased and we were never able to recover.
The time to stop spraying is when the dry season is in full swing and humidity levels are low. Beauveria bassiana needs moisture and high humidity to be effective. In the 2013-2014 season, we continued our spray program (every month) and were able to maintain control through the season.
B.bassiana Grant- If you got your B. bassiana Voucher more than 30 days ago, you may go online, Login and get another Voucher for 50% off up to 2 gallons of Botanigard or Mycotrol.
Novel Fundraising ideas
1) Send out year end printed Newsletter with our best stuff (photo of the Board, short report from each Committee, best recipe, announcement calendar,etc.) via US Mail and include a donation form.(No need for envelopes) 2) Get the UH West Hawaii Culinary Students to put on a show of their culinary talents for $20 per person at Paleaku Gardens (or elsewhere) and charge $50 per person. (This is not an original thought, but we dropped the idea for early summer because students weren't in session, etc.) Have a few (consignment?) high ticket auction items too?
Meeting adjourned at 3 PM
Minutes
by Sec'y. T. Butler
