P&L Sept 2020 & YTD 101920 Balance Sheet 093020
September 21, 2020 BOARD MEETING MINUTES
KCFA Board of Directors Meeting, Conference Call Meeting Because of Coronavirus
IN ATTENDANCE: Board Members: Barbara Anderson, Colehour Bondera, Bruce Corker, Chet Gardiner, John Koontz, Sandra Scarr, Cea Smith, John Zulkowski. Absent: Jim Monk. Also in attendance: Susanne Shriner.
Call to Order: 2:32 pm
GENERAL
Consent Agenda:
Minutes, August 24 meeting: M/S/C for approval.
Committee Reports: M/S/C for acceptance
Treasurer’s Report: In Jim’s absence, Colehour led a brief discussion of the Treasurer’s Report
Approval of Membership Applications: No questions were raised as to the new membership application reported by the Membership Chair. The application was approved.
OLD BUSINESS
COVID-19 Effects on KCFA Operations: There was an extensive discussion of the adverse impact of the Coronavirus on sales of KCFA’s merchandise (hats, T-shirts, mugs, GrainPro and burlap bags, etc.). Suggestions were made to develop a plan for expanding the listings for merchandise on our website, Facebook, Amazon, Etsy and other outlets. Included in the discussion was use of social media in the marketing of KCFA-labeled coffee purchased with funds from the HDOA’s COVID stimulus grant. Chet and Sandra will draft an article for the September “Independent Voice” seeking a tech savvy volunteer to work on developing a plan for increasing KCFA’s social media marketing impact. Cea mentioned that she had seen an email from CTAHR offering coffee for sale, and that she would forward the email to Board members if she can find the email. Suzanne suggested that all KCFA members be encouraged to apply for federal Coronavirus Food Assistance Program (CFAP) grants which now include coffee, avocado, mango, and more. Sandra volunteered to store the KCFA “Coffee Shack” [the trailer used in the Coffee Festival Parade and at the Coffee & Art Stroll] on her farm. Thank you, Sandra.
Kona Typica Coffee Cupping: Barbara led a brief discussion on offering a KCFA-sponsored cupping competition for Kona Typica coffee produced by KCFA members. Chet indicated his interest in including the competition as part of the next EXPO. As chairs of the Protection and Events/Social Committees, Barbara and Chet will organize a cupping competition subcommittee and begin planning.
Merchandise Management Update: John Zulkowski led a discussion of procedures for sales and fulfillment of KCFA merchandise sold through the website. Cea will provide information on website order pickups to Suzanne (for burlap bag orders and for orders of both burlap and GrainPro bags) and to John Zulkowdki (for GrainPro bags). She will forward labels to John for mailing website purchases of merchandise such as caps and shirts.
Legislative Committee: Bruce reported that an email was sent last week to KCFA members with our Mayoral Candidate Questionnaire and responses from candidates Marzo and Roth. He encouraged Board members to review the responses, and suggested that the email (which also includes links to questionnaire responses from primary election candidates for Hawaii House, Hawaii County Council, and US House District 2) be posted on the KCFA’s Facebook page.
EXPO: Chet reported that because of the decision not to hold a “virtual” EXPO this fall, his Events & Social Committee will begin consideration of an “actual” or “virtual” EXPO in 2021.
Green Coffee Program Update: Chet advised that nine 10-pound lots of green coffee have been purchased from KCFA members as part of the HDOA grant to KCFA to economically support farmers during the pandemic. The coffee will be roasted and marketed to the public with KCFA labels. The proceeds from sales will be used as a revolving fund to continue the support program for KCFA farmers. John Zulkowski will be coordinating the roasting and preparation of the coffee for sale; Chet will be coordinating the marketing.
Meeting adjourned: 3:40 pm |