| Monthly Profit and Loss Report P&L Feb 2018 & YTD Comparasion 031518
Kona Coffee Farmers Association Board of Directors meeting KCFA BOARD OF DIRECTORS MEETING—MONDAY, February 20, 2018 CTAHR Conference Room, Kainaliu The Kona Coffee Farmers Association’s mission is to promote and protect Kona farmers’ economic interests in 100% Kona coffee, to protect the Kona coffee heritage, and to seek greater legal protection of the Kona coffee name. |
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| CALL TO ORDER— 3:00 pm
Suzanne Shriner, president
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X = PRESENT
Colehour Bondera x Chris Coleman Bruce Corker Kay Dixon x Mark Dubay x Allan Frank x Chet Gardiner x Jim Monk Armando Rodrequiz x Cecelia Smith x Sandra Scarr Suzanne Shriner x Karen Zulkowski x
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| GENERAL | |
| Consent Agenda – (5 min)
Approval of January Minutes Approval of Membership Applications Acceptance of Committee Reports
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Karen moves to table minutes to next month second Kay so correct membership report can be attached. Motion passed.
Karen moves to approve new members Chet seconded Motion passed. |
| Treasurer’s Report – Jim (5 min)
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Accepted |
| NEW BUSINESS
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| Introductions and Protocol – (10 minutes) All
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Third Monday of every month 3-5 pm at CTAHR
Board members introduced themselves. Orientation to board -Roberts rules of order are used and time is adhered to.
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| Committees – (10 minutes) Suzanne
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Sheets passed around. Discussion of committee work and other ideas.
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| Discussion on grants for funding events (Slow Foods/SCA/Expo) – (10 min) All
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State grant due Friday
County end of April
SCA- Hawaii coffee association goes but does not promote Kona. Potential to downplay in spite of fact that Kona is used as benchmark. Focused on large processors. Is in Seattle in April every other year. Attending is about $250. Armando will look for booth space. Cea made motion and Colehour second to have Suzanne approach HCA to include farmer lists. Motion passed
Discussion on looking for grant for booth in 2019. Allen, Cea and Sandra to work on county grant.
Cea makes motion and second Mark that we authorize up to 2 delegates to SCA on April 19 to bring back materials and hold workshop. Motion amended to allocate up to up to $2000 .
Discussion on looking at whole picture first and then voting Motion passed.
Slow Foods grant to state this year Expo to state this year.
Karen made motion to pay booth fee for July Slow Food nation. Mark second Motion passed.
Discussion on how to track effectiveness of event. Suggestion of web tracking
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| OLD BUSINESS | |
| HDOA PQ quarantine waiver: Next Steps – (20 min) All
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Freedom of information act to get original application and correspondence. Suzanne in conversation with AP and west Hawaii today.
Contested case action can be filled if passes plant advisory committee. Two possible outcomes of suit - HDOA can deny case or- If accepted it is handled like court case with witnesses. Board of Ag can then only rule based on what was heard in the case.
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| Participation in HCA Green Coffee Auction Committee – (5 min) – Suzanne
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Tabled |
| EXPO: planning – (5 min) Karen
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We are inviting all people running for political office in the area at local state and national levels. |
| Thank you to Suzanne for coffee
Coffee for next meeting TBA |
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| Adjourned | 4:35 |
Committee Reports
Financial report
Two separate financial reports are a part of this report: a balance sheet for our Association as of 2/18/18, and a profit and loss statement for the month of January with a fiscal year-to-date for fiscal 2018, which is now over one half completed.
We continue to expect some payment from the County for the Slow Food Expo in Denver but it has not come in yet. We are in the process of submitting our actual expenses so should see some payment early in 2018.
We received $1,700 in Membership dues in January and about $3,500 year-to-date which is approaching our fiscal year goal of $5,000. Our merchandise sales so far this year total about $8,500 while our budget for the year’s sales is $11,000. Our expenses in January were low with nothing of particular note. All told, January saw a positive net income of $1,200.
Remember that the P&L continues to overstate our income situation since it shows we moved $6,400 from an equity account on the balance sheet to an income account on the P&L. This is not new money, but the movement was the result of a July board meeting vote to use the left-over $6,400 from the state grant. It is to be spent on specific projects. Setting the $6,400 aside, our income for the first seven months of our fiscal year is approaching $4,500.
Our balance sheet continues to look good with sufficient funds available to pay our bills and look to funding future events. We have almost $600 of prepaid memberships where members have paid ahead – thank you, members.
Membership
Counts:
Active Voting Members 205 – Down 9
Associate Members 25 – Down 1
Supporting Business Members 21 – Down 3
Total Membership: 251 – Down 13
New Members
Voting:
Linda Albers – Master Gardeners – Kailua-Kona
Calvin Westcott – RC Farm - Honaunau
Associate:
Business:
Renewals
Voting:
Wayne Tanaka (2 yrs), Kay Dixon, Derrick Ray, Janell Ray, Doug McKanna, Keola Childs (2 yrs), Bruce Luers, Avery Simmons (2 yrs), Edwina Simmons (2 yrs), Ernest Caravalho, James Rittenhouse, Bruce Corker, John Koontz, Kathy Gedeon, Joachim Oster (2 years?), Bill & Erin Bailey, Kurt Thornburg, Jenine Boido, Colehour Bondera, Guy Gostling
AT AGM: Allen Frank, Gretchen Lawson, Tom Lawson, Sandra Scarr, Diane Shriner, Suzanne Shriner, Erik Sperka, Misha Sperka, Jacqueline Wikum
Post AGM: Ed Shuster, Judy Shuster, Marcia Nora, Kodo Miyaoka, Ron Cameron, Justin Olson, Bill Wakefield, Mike Rodrigues, Christine Coleman, Thomas Butler, Christopher Quinn, Gurujan Dourson, Braden Smith, Jim Gardner, Jeffrey Olsen (our first $30 member), Doug Murphy, Atsumi Hara, Randall Phillips, Steve Rowe. Cheryl & Randy Merrick, Jack Miller, Bob Barrett
Associates:
Masahiro Tsukagoshi, Avery Kramer, Bob Perry, Jolani Shrinski, Kim Bryant, Bryce Decker, Mark Petersen
Business:
Les Magsalay-Zeller – Pookie’s Mahi
Bonny Lind – Lind Insurance
Reported as Expired:
Terry Patrick, Mark Jernigan, Louise Winn, Celese Makrevis, Elisabeth Siekhaus, Ken Hawkeswood, Evelyn Watts, Miles Mulcahy, Jennifer Ehmig, Monika Schweizr, Misty Bradley, John Henry, Mike MacCheyne, Steve Rowe, Carol Weaver, Dwayne Hayden, Eric Kim, Rebecca Logan
Web Report
Time (6 hours) has been spent on updating the website to accommodate the new Membership rates, creating the new Co-op Membership and creating an auto invoice for payments. Chet and our programmer Valerie have spent time on creating the new stand alone EXPOkona.com site. Chet and Valerie speak much of the same language, lucky KCFA!
Sent out emails as requested since mid-January for 1) Pruning Workshop, 2) Annual General Membership Meeting, 3)Survey for the Cupping Competition, 4) Fair Labeling of Ready-to-Drink RTD) Coffee, 5) February’s “Independent Voice”, 6) Help Again for Fair Labeling of RTD Coffee, 7) Kona Hills Seed Issue, 8) Link to Kona Hills Waiver, 9) Result of Kona Hills Application for Waiver, and 10) Once again RTD Coffee w/ KCFA Testimony Request. Busy time.