Kona Coffee Farmers Association
Board of Directors meeting
KCFA BOARD OF DIRECTORS MEETING—MONDAY, January 14,2019
Yano Hall, Kealakekua
The Kona Coffee Farmers Association’s mission is to promote and protect Kona farmers’ economic interests in 100% Kona coffee, to protect the Kona coffee heritage, and to seek greater legal protection of the Kona coffee name.
CALL TO ORDER— 3:00 pm
Suzanne Shriner, president
Colehour Bondera x, Chris Coleman x, Bruce Corker x, Kay Dixon x, Chet Gardiner x, Jim Monk x, Armando Rodrequiz , Cecelia Smith x, Sandra Scarr x
Suzanne Shriner x, Karen Zulkowski x
GENERAL
Consent Agenda – (5 min)
Approval of December Minutes
Approval of Membership Applications
Acceptance of Committee Reports
Jim moves for approval of minutes with slight changes in grammar Sandra second
Motion approved
Treasurer’s Report – Jim (5 min)
Need a better way to track inventory.
Discussion-Need to print brochures and handouts. Kay will help. Cea has most art work.
Sandra moves and Karen second to get item printed. Motion approved.
NEW BUSINESS
AGM January 27 (10 minutes) - Suzanne
Sandra will help with membership at general meeting. Suzanne will bring pulled pork. Board should be there by 10:45. Karen will pick up tablecloths and plates. Chet will drop off microphone to use at meeting as he will be gone
Expo (10 minutes) – Karen
Bruce and Kay will try to get a big political name in. Discussion of audience should it be farmer or public. .Cea suggests a lottery to have 2 farmers sell coffee and it will be at the AGM. Other suggestion is to have people donate some of their own to sell at KCFA table.
Travel Policy - (15 Minutes) – Jim
Sandra moves approval of travel policy per Jim’s memo. Karen second. Bruce has concern about sudden trip that become necessary. Suzanne says it could be approved by president. Amendment to motion to accept term “if possible” to wordage. Motion passed
Pruning Workshop 1/18 (5 minutes) - Suzanne
Friday 9 am. Chet will be there for membership. Jim will be there.
OLD BUSINESS
Election Committee (5 Minutes) – Armando
Armando not present so will have to circulate list.
Kona Coffee Cultural Festival Suzanne nominated Clare Wilson to their board.
Coffee and Art Stroll Jim will take over booth Scheduled for fist Saturday in November
February meeting will be on Feb 11
Coffee for meeting Thank you to Suzanne
Adjourned 3:50
Committee Reports
Treasurer’s Report
Two separate financial reports are a part of this report: a balance sheet for our Association as of 12/31/18, and a profit and loss statement for the month of December with a fiscal year-to-date for fiscal 2019.
As a result of the physical inventory of our assets that was taken in December, we have had to recognize an expense of almost $950 for shrinkage of our Grainpro bag inventory. That expense, plus the usual expenses for the month, put the Association into a loss for December of a bit over $1,300. Our fiscal year to date loss is right at $2,400, which is less than half of what our budget anticipated we would have lost by this time in the fiscal year. In that sense, we are doing well.
Our expenses in November were reasonable. The $462 paid for our Directors and Officers Liability insurance, while the $336 amount is for our bookkeeper’s work in keeping our books up to date.
Our balance sheet looks good with sufficient funds available to pay our bills and look to funding future events.
Expo 2019; A celebration of all things Kona Coffee
The expo will be held on March 30. Old A’s is booked but I need Jim to contact Park and Recreation to see about fees. The woman only works part time and is hard to catch.
We were awarded $5000 by the county this year and have already received a pledge form Community Federal for $1000. Aesha Shapiro will again be the event coordinator. Save the date has been sent out and multiple vendors have already indicated they will have a table. We are working on the flyer and getting price quotes from radio stations for advertising.
If you have speaker suggestions, please let me know. We are going to have small breakout sessions, so the talks are more intimidate. Please save the date and let me know if you can help with set up, clean up and the day of the event. I also need several pounds of coffee from each of you. We will sell it under your label, but profits go to KCFA. If your committee wants a table let me know. We would like to have the legislative people for sure. Also we will again do a blind tasting but with Kona vs 10% Kona and Maxwell house. If you have additional suggestions for events please let me know.
Web Committee Report
Website update is continuing in the background.
Emails sent to Members: January 2019 “The Independent Voice”, HDOA Market Development Workshop, and Green Kona Request.
Facebook: Posted- Annual General Membership Meeting Event, created Merry Xmas coffee photo and created Happy New Year coffee photo, and January 2019 “Independent Voice” and Pruning Workshop notice.
Updated website “Pending orders” page to have better accountability to customers.
From Newsletter Committee: Request more Board members to participate. Newsletter is read by more than 60% of Members when first sent out. We need articles or recipes etc. every end of the month. Clare does an excellent job as Editor and should be supported by being supplied with submissions.
Legislative Committee Report for 1/14/19 Meeting:
Representative Richard Creagan (So. Kona/Ka’u) has prepared and will file two coffee labeling bills in the 2019 Legislative Session which opens later this month—(1) a bill requiring 51% minimum Hawaii-grown coffee in Hawaii coffee blends; and (2) a bill requiring Ready-To-Drink (RTD) coffee products to meet the same State label disclosure requirements that apply to roasted and instant coffee. Representative Creagan’s office indicates that newly elected Senator Dru Kanuha (West Hawaii) has agreed to introduce companions for both bills in the Senate.
Membership:
Counts (1/10/10):
Active Voting Members 196 – Down 3
Associate Members 24 – Up 2
Supporting Business Members 20 – Down 1
Total Membership: 240 – Down 2
New Members
Voting: Courtney & Eric Allen, Morning Glory Farms LLC - Holualoa
Associate: Stephen Chenoweth
Renewals
Voting: Derrick & Janell Ray, John Redden & Margo Zenk, Beatrice Thie, Diana & Keith Keffer, Ken Dorsey, Kathy Gedeon, Bruce & Cyndie Maryanoff, Carolyn Witcover, John Koontz, Jean Orlowski
Associates: Howard Stang, Karen Kemp
Business: Shaun Fleming, Dave Hart
Reported as Expired: Louise Hanna, Matthew Bryant, Bob Kraus
