Kona Coffee Farmers Association Board of Directors
April 19, 2016 CTAHR Conference Room, Kainaliu
CALL TO ORDER— 3:00 pm Bruce Corker, president
Present: (Colehour Bondera-absent), Bruce Corker, Kay Dixon, (Judy Schuman-absent), Kurt Schweickhard, Suzanne Shriner, Karen Zulkowski, Chris Coleman, Allan Wang, Tari Sparks
Approval of Minutes of 3/15/16 meeting
Approval of Membership Applications
Acceptance of Committee Reports
Motion to accept with 1 correction to March Minutes Karen and Second Terri-Motion passed
Treasurer’s Report—Kurt Report submitted prior to board meeting
Motion to accept Karen, second Kay- Motion passed
Ratification of HDOA Grant Motion
Colehour first Suzanne second on original email proposal
Vote was on email and was approved conditional on board ratification at the next regular Board meeting pursuant to By-Laws VI.6.4 Discussion to have cutoff of voucher download from website when funds end Suzanne first Kurt, second at board- Motion carried Pursuant to by-laws VI.6.3 the original email motion is appended to these Minutes, below.
*Kamehameha Schools Liaison Committee-2/18 Meeting and committee objectives—Suzanne
Members only were invited and over 35 signed in. KS would come back and board felt was good for another meeting
*PR and Marketing Committee—Proposed adjustment to budget—Kay
Motion from Kay and PR committee, second Terri- Motion passed
• that from the surplus in its 2015-2016 budget, the PR Committee is authorized to spend up to $300 for "boosts" for the KCFA Facebook page through June 30;
• (2) that Karen Zulkowski be designated as KCFA's Facebook page administrator; and
• (3) that Karen develop a plan for expanding KCFA's social media presence and develop a proposed budget item for the Committee's 2016-2017 budget to pursue the plan.
*Marshallese 501(c)(3) –Suzanne
Suzanne presented the information about a possible program for childcare for Micronesian coffee pickers from the churches and Goodwill. Kay will try to attend their next organizational meeting to see what they plan and what involvement they are asking KCFA specifically. Will discuss at May meeting.
*Holualoa Coffee & Art Stroll—Appointment of Anita Kelleher as Committee Chair—Bruce Appointment confirmed
*Sandra Scarr/Board Meeting Day--Bruce
Sandra is interested in returning to KCFA board but she cannot attend on Tuesdays. Monday discussed as alternative day pending meeting location and Colehour and Judy availability - Decision deferred
*New Member Ad Hoc Committee--Allan
Allan will meet with Donna to discuss her committee needs and how he can help in welcoming new members. The idea to have a summer picnic for all KCFA members was also discussed.
*EXPO Organizing Committee—Christine/Bruce
There are 2 outstanding invoices. Discussion on where some of the expenses should be located budget wise—$3,000 to the EXPO Committee and $182 to the Social/Fundraising Committee . Will work to develop specific protocols for future events so there are no misunderstandings. Motion to approve invoice payment Karen, second Terri
*Appointments to KCFA board for vacancy
Any board applicants for a vacancy
• will be initially screened by the KCFA President
• If the candidate is appropriate and meets eligibility requirements, their nomination will be brought to the executive board for review and discussion
• One executive board member will volunteer to then mentor the person into their board role for ease of transition
Motion Karen, second Tari Motion passed
*Coffee Grade Standards—Bruce
No new information at this time
100% KONA COFFEE—Next Month—Kurt. Thank you to Kay Dixon for April coffee
Adjourned 5:00 pm
Submitted Karen Zulkowski, secretary
The following message was emailed to the Branding Committee Co-Chairs and to KCFA member Kim Schneider on April 15:
Happy aloha Friday! After doing a little research, I have found out that we are close to transitioning to the Aulani blend. We had a bit of inventory left that we had to run through with the previous Kona Blend name; however will be receiving a shipment this week that uses up the last of the previous inventory and includes the first cases with the new “Aulani Blend” name. After this shipment, we will only be receiving “Aulani Blend” coffee to utilize in rooms.
Let me know if you have any additional questions.
Nikki Moreno, Public Affairs Director, Aulani, A Disney Resort & Spa
The Branding Committee is pleased that the Aulani has honored KCFA's request to stop providing deceptively labeling "Kona Blend" coffee in its rooms. We thank the Aulani for its action and we thank Kim Schneider for bringing this matter to KCFA's attention.
My apologies but I am re sending the Finance Committee report. There was a mistake in the amount of expenses. Finance Committee Report for March 2016
• As of today Saturday April 16, 1:00pm KCFA has not received any sponsorship check.
• Following is abbreviated final financial result from Expo 2016 after receiving all pertinent expenses.
Total at Event Revenue 1,433.16
Vendor Fees collected 275.00
HCFCU Sponsorship 750.00
Total Event revenue collected 2,458.16
Total Event Expenses 4,042.16
Event Budget 3,000.00
Event Budget variance +/- (1,916.32)
Net for Event +/- (1,584.00)
• Last year`s Expo total event revenue was $2,006.03, total expenses $1,523 (including COGS), with a net profit of $482.61
• Back in December the board approved a budget of $3,000 for Expo 2016 expenses. For the past few years we only spent about $1,000 (excluding COGS), so this represented a dramatic increase.
• The final Expo results show we exceeded budget by $1,042.16 (including COGS).
• Prior to the event, event coordinator asked and received a copy of last year’s results & expenses.
• For the benefit of future events the board may want to discuss and set policy and protocol on who should be responsible for monitoring budgets to avoid budget overrun.
• About 34 Vendors attended the Expo, KCFA collected fees from 24. A review of the method of fee payment may be beneficial.
• In past years we asked for vendor payment prior to the event.
• It appears that we lost at least half of our acrylic vendor signs, adding to our expenses next year.
Personally I received many positive comments from visitors and vendors on how much this event is appreciated.
Origin Protection Committee—Colehour
Kamehameha Schools Liaison Committee—Suzanne/Christine
The Legislative Committee has submitted a resolution entitled "A Resolution Calling for Truthful Labeling of Hawaii-Grown Coffee" for consideration at the April 30 Hawaii County Democratic County Convention. Below are the closing 3 paragraphs of the resolution:
RESOLVED, That the Hawaii County Democrats request the members of the Hawaii County Democratic delegation in the State Legislature introduce and vigorously work for the adoption of the legislative reforms to HRS 486-120.6 requested in Hawaii County Council Resolution No. 501-14 requiring a minimum of 51% genuine content for labeling or advertising blends of coffee grown in the State of Hawai’I and that the origin of all coffee in such blends be prominently and
clearly identified on the primary display panel of the label; and be it
RESOLVED, That this legislation be included in the Democratic Party’s “2017 Legislative Package” and that the Department of Agriculture and all members of the Democratic delegation in the State Legislature vigorously support the adoption of this legislation; and be it
ORDERED, That copies of this Resolution be transmitted to each Democratic Party member of the State Legislature, the Department of Agriculture Chair and Governor of the State of Hawaii.
Membership Committee—Donna Meiners
We have 264 Active Voting Members, 24 Supporting Business members and 36 Associate Members.
This is +10 from last month!
New Active Voting Members:
*Karen Paterson, Hula Daddy Kona Coffee,74-4944 Mamalahoa Hwy,Holualoa, Hi 96725,[email protected]
*Malco Cisneros, Lilikoi Farm, 84-5234 Mamalahoa Hwy, Honaunau, Hi , (808) 987-2331, [email protected]
*Sherri Duchene, Pagoda House Coffee, 81-1075 B Captain Cook Rd., Partner of Bud Jenkins, [email protected]
* Robert Reed, Holualoa, Mamalahoa Trading Company, [email protected] ]
New LIFETIME Supporting Business
*Alicia Wells, PO Box 333, Hakalau, Hi 96710, (808) 936-9858, [email protected]
The new member contact information is above in its entirety and should be noted by the ad hoc membership committee for its business.
New Members- Ad Hoc Committee - Allan
Pest & Disease— Bob Smith
--Task Force Representative—Kurt
Have worked on the KCFA's Classified page, getting rid of old ones and soliciting via the Newsletter for new Classifieds saying: The KCFA offers its Farmers, Associate and Business Members the opportunity to post a Classified here as a free KCFA Member Benefit. Almost anything can be posted; it doesn’t need to be only coffee-related.*-Something for Sale *-Something you Want to Buy *-Help you Want *-Help you Want to Offer *-Donations/Giveaways *-etc.. Would love to see more action.
Answered questions about Login Info, helped with 4 Grant applications, sent out Newsletter etc.
Ad Hoc Committees
HDOA Grant Committee—Colehour
KCFA 2016 EXPO Organizing Committee Summary/Final Report
• KCFA’s Ninth Annual Coffee Exposition (the “EXPO”), held at Old Airport Pavilion on Friday, March 18, was a great success. Scheduled for the first time in the month of March, the EXPO again this year provided a highlight event for the coffee-growing community.
• This year’s EXPO hosted more than 300 attendees—coffee growers, other small farmers, interested residents and visitors alike. There were more than three dozen vendors, non-profits, educational entities and governmental agencies with tables offering information, advice, services and products for farmers.
• Deputy Chair of the Hawaii Department of Agriculture (HDOA), Phyllis Shimabukuro-Geiser, gave the keynote address, pledging support for combating CBB and for the marketing of Hawaii-grown coffees. The HDOA was one of two official co-sponsors of the EXPO. The other co-sponsor was our long-time supporter, Hawaii Community Federal Credit Union. The generous sponsorship from the HDOA and the Credit Union is greatly appreciated.
• There was a range of well attended workshops and panel presentations addressing topics from CBB research and mitigation techniques to crop insurance, Dengue fever prevention, and farming systems.
• The day after the event West Hawaii Today ran a large photo spread featuring the EXPO.
• On March 28 the three Organizing Committee members met with Nancy to review and debrief the 2016 EXPO. The Committee members agree that the 2016 EXPO was very successful. They also agree that Nancy did an excellent job in coordinating the event—especially having been given the assignment by the KCFA only 3 months in advance of the EXPO— during her busy season with other events. Going into the meeting the members of the Committee believed that KCFA would benefit from experience and continuity if Nancy would agree to coordinate the 2017 EXPO. For reasons that the Committee fully understands, she has unfortunately declined to do so.
• Looking to next year’s event, the Organizing Committee encourages each Board member who attended this year’s EXPO to send us your thoughts and suggestions for making next year’s “Tenth Annual” EXPO the best in a decade. Also, if you would like to help in organizing next year's EXPO, let us know, so you can be added you to the Committee.
Appended to the Minutes pursuant to by-laws VI.6.3--
MOTION RE HDOA GRANT
On March 31, 2016, by email Colehour Bondera made the following motion:
We hereby authorize the expenditure of up to $16,665 of KCFA funds for expenses as contracted under the terms of the KCFA contract agreement with the Hawaii Department of Agriculture (HDOA Grant #63072) regarding access to and use of Beauvaria bassiana with anticipation of full reimbursement from HDOA by September 30, 2016.
The motion was seconded by Suzanne Shriner. The email vote was 7 in favor (Karen, Colehour, Tari, Kurt, Suzanne, Bruce, and Kay); no votes in opposition.