Kona Coffee Farmers Association
Board of Directors meeting
MONDAY, August 15, 2016
CTAHR Conference Room, Kainaliu
CALL TO ORDER—
Bruce Corker, president
PRESENT: Colehour Bondera X,Chris Coleman X,Bruce Corker, x, Kurt Schweickhard, x, Suzanne Shriner, x, Terri Sparks x
Karen Zulkowski x
Absent: Kay Dixon absent, Sandra Scarr absent, Judy Schuman absent
Members present: Cecelia Smith, Donna Meiners, Anita Kelleher and Clare Wilson
CONSENT AGENDA
Approval of Minutes of July 18
Approval of membership applications Acclamation of committee reports.
Darcy Ames is included as voting member
Correction in July minutes : The date of harvest picnic was actually the 14th not 19tth as reported in the July minute
Motion to approve Colehour moved to approve and Terri seconded Motion passed
Coffee flour - BruceCoffee flour should be encouraged and investigated further. Information about it newsletter along with tea and butterfly connection
Colehour moved to approve the motion on coffee flour and Terri seconded- Motion passed
Treasurer’s Report—Kurt
Report submitted prior to board meeting Karen moved to accept and Suzanne second, Motion passed
Harvest picnic-Karen 50-60 people
Thank you to Terri, Chris, Kurt and Bruce and everyone that helped. Chet did music and may send an invoice. It was a very nice day.
Coffee & Art Stroll—Anita and Clare November 5
A few vendor spaces are still available, There will be more food vendors for this year.
KCFA booth
Randy will help set up. Need volunteers to help in booth from members. Karen will co-chair with another volunteer
We need product (donations);at the booth and need to check on availability of electricity to the booth.
Need to order T-shirts and hats
Membership Committee—Donna
Need new chair by the end of the year as Donna will be leaving. Can put in newsletter asking for someone to help and then take over. For expansion maybe add more value for services such as parchment sales.
Clare added business supporters to newsletter
Guatemala Coffee Exchange—Colehour
Colehour went as farmer to farmer program on organic certification. The majority of the farmers in the country are organic and is an export dependent economy. Very large crop for country to export. Over 90,000 coffee farms. Multiple types of coffee produced.. They control pests and disease by changing varieties of coffee. No farm is doing just 1 variety. Bruce suggests Colehour do a KCFA presentation on Guatemala coffee and Charlie Brown on East Africa
Slow Food USA Promotion--Bruce
Bruce sent information out 50 bag minimum (8 half # bags) each Sign up by Aug 19. Bruce will do.
OLD BUSINESS
Resort Links to Website—Karen Suggest starting with link from hotels to KCFA website Then sending copy for room books at B and B and hostel
HDOA Grant--Colehour
Final report submitted. May be extra money that was reimbursed from grant. Will have to decide exactly how much extra money there is and how it should be used.
PR/Marketing Committee—Brochures and Bumper Stickers Follow Up—Kay Kay not at meeting. Deferred
Bruce will go order from Vicky Scott at Ali’i printing
Grade Standards Sunset 2017 July for amount of defects. Suggestion to extend 3 years to 2020. Meeting consensus was to go forward for extension and discuss a more rationale list of standards. Bruce has sent multiple emails.
Suzanne it should be on new USDA board meeting agenda. If not put on agenda may not be time.
Adjourned 5:00 pm
Thank you to Suzanne for the coffee Next month Colehaur coffee from Guatemala
COMMITTEE REPORTS
Branding Committee—Cea/Bruce
Earlier this summer Slow Food USA named “Pure Kona Coffee” to Slow Food’s Ark of Taste. Slow Food USA and KCFA are now working on a partnership/promotional opportunity for KCFA-member coffee farms as part of Slow Food’s annual membership drive. The proposal is for up to 14 Kona farms to provide 8 one-half pound packages of coffee to be offered as incentives during the Slow Food USA membership drive—in exchange for introduction of each farm’s Kona Coffee to high-end appreciators of fine heritage food and beverages; a “Small Business Supporter Membership” in Slow Food USA; and “thank you” recognition on Slow food’s social media. Interested members should review the announcement sent to members on August 12.
Coffee& Art Stroll--Anita- no report
Education Committee—Colehour- no report
Estate Committee—Christine- no report
EXPO—Karen- no report
Finance Committee—Kurt
Finance Committee Report, July 2016
Several important tasks have been accomplished:
* Please note on July 1st the new fiscal year 2016/2017 started. (New budget went into effect)
*July 19 2016 physical Inventory of KCFA merchandise stored at Randy Phillips place was taken resulting with an increase of $7.38 to the account “Inventory Adjustments” on the July P&L. (Physical inventory is taken twice annually as per KCFA`s “Financial Policies & Procedures”)
*Filed GET for period January 1 to June 30 2016 (Semi-annual)
*Received HDOA check reimbursing KCFA for prepaid Grant monies. Holding excess-payment of $7782.60 in “Temporary Restricted Net Asset Account".
*Provided our accountant “Schumacher Tax & Accountant” with KCFA documents and software for preparing and filing the 2015/2016 federal 990 EZ short form.
HDOA Grant Committee—Colehour- no report
Kamehameha Schools Liaison Committee—Suzanne/Christine- no report
Legislative Committee—Bruce
Candidates' responses to KCFA’s questionnaire were published in the August edition of the “Independent Voice”. The questionnaire asked candidates: (1) whether they support the calls of the Hawaii County Council and the Hawaii Democratic Party for legislation requiring a minimum of 51% genuine content for labeling or advertising blends of Hawaii-Grown coffee and clear identification of the origin of all coffee in those blends; and (2) if yes, what specific action the candidates pledge to take in order to support enactment of this legislation. To review the responses go to -- https://konacoffeefarmers.org/kcfa-business/newsletters/august-2016-the-independent-voice/
Membership Committee—Donna
There are 264 Active Voting Members, 21 Supporting Business Members and 32 Associate Members.
Darcy Ames was changed to an active Voting Member from a Supporting Business member. His farm is Fike Farmes of Hi and is 19.5 acres in Holualoa.
There have been 8 member renewals in the last month.
Since 1/1/16, 37 Active Voting Members have not renewed, 17 Business Members have not renewed and 12 Associate Members have not renewed.
New Members- Ad Hoc Committee- no report
Newsletter—Clare-gathered, edited and published August 2016 Independent Voice
Origin Protection Committee—Colehour- no report
PR/Marketing—Kay/Anita
Pest & Disease— Bob Smith- no report
--Task Force Representative—Kurt
Social/Fund Raising—Tari- no report
Website admin—Cea
KSBE (Kamehameha Schools/Bishop Estate) asked for our help in alerting KCFA Members regarding the Crop Insurance Meeting held on August 9. I have sent out numerous emails to Members regarding the KCFA Harvest picnic, as well as posting that info into the KCFA Face Book page and onto the KCFA site. Sent email with the Newsletter to all KCFA Members after publishing "The Independent Voice" for August onto the KCFA site. Working now with our programmer to reactivate the various Grant components so we will be ready to "re-launch" it next week.-aloha Cea
