Kona Coffee Farmers Association
Monthly Board of Directors Meeting Minutes
February 21, 2007, CTAHR Conference Room, Kainaliu
Board of Directors Meeting Called to Order by President – 4:02pm
All members and guests welcomed.
Board Members Present
Ken Sheppard - President, John McClure - Vice President, Suzanne Kustusch - Secretary, Joanie Rowe - Treasurer, Sandra Scarr, Bruce Corker, Colehour Bondera, and Nancy Griffith.
Mary Lou Moss - apologies for absence from meeting (on mainland)
Review Minutes of January 24, 2007 Board of Directors Meeting
Sandra Scarr moved to approve Minutes as written. Joanie Rowe seconded.
8 ayes, 0 nays, motion carried, Minutes approved
Ruling on when Minutes will be posted publicly
President stated that the Board of Directors are procedurally bound to approve the Minutes at the next convened Board Meeting so Directors can discuss and/or amend Minutes and vote to accept. Minutes will be posted after acceptance by the Board. Emails will be sent out to members in a timely manner on important issues prior to then if required.
Treasurer reported, from July1, 2006 to February 19, 2007, Gross Revenue of $18,051.24 and Total Expense of $9,647.71 and Interest Income of $30.70 for a Net Income of $8,434.23. Treasurer reported that the allocation of $2,500.00 for Legislative Work has not been used. Sandra Scarr moved to accept Treasurer’s Report as written, Colehour Bondera seconded, 8 ayes, 0 nays, motion carried, Treasurer’s Report accepted.
Website - Chairperson Mark Schultise
New members will have their member and farm entry set to “Pending” until updated manually by the Membership Committee.
Membership records will be updated to show the years of membership.
Early membership renewal process has been refined to ensure we know who has renewed and received credit for the rest of the current year.
Membership Committee is reviewing the Membership forms and online processes to streamline them.
Currently, Chairperson receives all emails and tries to forward them as appropriate. Process can be simplified by adding an email address at the end of the message for replies.
The Secretary should coordinate all emails. The Webmaster should not be asked to send out messages except for emergencies when the Secretary is unavailable.
Resources & Best Practices - Chairperson Nancy Griffith
Chairperson reminded all that removing discolored and misshapen beans improves coffee flavor and that a gravity table is a good way to assist with bean selection.
Chairperson gave report that Coffee Rust is a fungus that is devastating to coffee but is not present in Hawaii. Imported green coffee must, by law, be fumigated to eliminate Coffee Rust, however, we are concerned that the system is prone to human error and an accidental spread of Leaf Rust fungus may occur. Legislation to eliminate green coffee importation would eliminate the possibility of Coffee Rust in Hawaii. In the recent past, Legislators stated that fumigation was sufficient and never granted a Hearing to proposed legislation. KCFA will continue to lobby for a change in the green import law.
Chairperson will send proposed Board Code of Ethics to Board of Directors for review.
Mark Schultise reported that he will make sure all Board Members are on the Board Forum.
PR - Chairperson Christine Sheppard
Chairperson reports that this month we have put out two press releases and an ad in WHT on our legislative issues, and a Newsletter. Press Releases were submitted on our legislative actions, and on the huge success of the Petition.
We have also sent in numerous letters to the editor of WHT most of which were not printed. Discussions with two reporters (WHT and Star Bulletin) resulted in articles. Chairperson has spoken with three separate reporters from various publications that could result in articles. (HIJ, Advertiser, BIW).
Front page story in West Hawaii Today
Three letters printed in West Hawaii Today
Two items in Pacific Business News
Two mentions on public radio by Howard Dicus
Article in the Star Bulletin
Press release and several letters in Badgetts Coffee Talk
Quotes from the Press releases on several coffee blogs
Future PR depend on outcome of our legislative agenda.
In the plans are: An award to the Kona Brewery for their coffee beers, to be awarded at the Brew Fest and PR on our March events. Cea Smith will work to complete the bumper sticker for KCFA.
Membership - Chairperson Joanie Rowe
Chairperson reported that KCFA has 21 new members and 24 old members who have not as yet renewed their membership. There are 120 current members. John McClure, Bruce Corker and Nancy Griffith will assist Joanie Rowe with ideas and implementation of strategies for membership growth. Chairperson will send list of new members to BoD.
Legislative - Chairperson Bruce Corker
* Petition - Suzanne Kustusch
The On Line Petition is a success with 1716 signatures and much support and positive comments. We also have 156 hand signed names on the Paper Petition. We are closing both Petitions as of February 28, so if you haven’t signed one or the other, please do so and let friends, relatives and customers know that they have one week left to sign.
* Legislative Fund Donations
Treasurer’s Report shows that $1,310.00 was donated for Legislative Affairs and $1,101.23 was donated as Unrestricted.
Chairperson Bruce Corker suggested an email be drafted to thank members and Petition signers for their support and suggest they become Associate Members. Email to be sent out at the end of the Legislative session.
Neither HB72 nor SB661 received a Hearing in the Legislature. Between Sandra Scarr, Curtis Tyler, John Buckstead, and Bruce Corker, 32 visits to Legislators were made. Although the Bills are technically alive until March 1, they are as a practical matter now dead. Nonetheless, KCFA achieved high visibility and public awareness of the 10% Blend issue, Democratic Party resolutions as part of the Democratic Party package, County Council Resolution 18 and many effective public statements which positions us well or our future continued efforts in this campaign.
HB 693, a bill apparently introduced by Rep Tsuji at the request of the opponents of HB72 to have a "study" (and thereby stall consideration of) the blend issue, was also not given a hearing in Rep. Tsuji's House Agriculture Committee and is also apparently,
as a practical matter, dead.
The Legislative Committee will meet next month to discuss how to proceed.
Grants - Chairperson Sandra Scarr
Chairperson Sandra Scarr reported that KCFA’s application for a grant to make a DVD about Kona coffee was successful. KCFA was awarded $6,975.00. The grant requires matching funds that were specified in the proposal and are largely matches in kind. The DVD project can start anytime. Reimbursements will have to wait for administrative paper work at the Board of Agriculture. KCFA will spend funds and then invoice DOA for 50% reimbursement, to the limit of the grant.
Colehour Bondera suggested that KCFA apply for the Alcan Prize for Sustainability. This is a US$1 million Prize that recognizes organizations demonstrating a comprehensive approach to addressing, achieving and further advancing economic, environmental and/or social sustainability. Additionally, Alcan Grants valued at US$15,000 are awarded to the remaining nine shortlist organizations, with the specific intention of investing in certifiable training and capacity building for the organization. Application deadline is March 31, 2007. Chairperson registered the KCFA as a possible entrant, application number 200712. Board supported making the application.
An economic subcommittee of the Legislative Committee will look into the economic loss for farmers if the 10% Blend Law stays in effect.
Fund Raising - President read Chairperson Mary Lou's report
All of the March events are on track. Need volunteers for Thursday, March 8th for a packing and labeling party. Suzanne Kustusch, Darlene Freeman and Cea Smith volunteered. Next planned event is in August at Lanihau Center. There could be a fundraising event in May, not final yet.
Brew Fest, March 10th
Pua Plantasia, March 10th
Chocolate Festival, March 24
Drop off locations for donations of green and/or parchment coffee:
CTHAR in Kainaliu with Virginia Easton-Smith
Sheppard – 75-6153 Ho’omama St. K-K 329-7239
Moss – 74-4993 Mamalahoa Hwy. Holualoa, 329-4035
Drop off no later than Feb. 28th.
Estate - Chairperson Joanie Rowe
Chairperson reported that two Estates have been added: the farms of John McClure and Colehour Bondera. There are currently 24 Estates. Mark Schultise reported that an Estate can now be marked as organic on the website. Chairperson stated that she will contact each Estate each year to establish that all requirements are still being met.
Education - Ken Sheppard/Colehour Bondera pro tem
Chairperson Colehour Bondera noted that the committee has to stay in touch with CTAHR and KCC to check on existing education seminars. Suzanne Kustusch stated that she will again contact Sandy Masterson to ask her about accepting the Chairperson position. President Ken Sheppard will put a technical article in the “About Coffee” section on the website as part of the information on coffee growing and processing and encourages other members and site visitors to do the same.
IRS Filing Status
President announced that per Mr. Jennewein from the IRS, we have met all requirements for a 501(c)(6) nonprofit organization. We have now completed the State forms to make our temporary State approval final.
President handed out copies of 2006 Budgets to Committee Chairpersons and worksheets for 2007 Budgets and asked that drafts for 2007 Budgets be brought to the next Board Meeting.
Treasurer reported that Destination Kona Coast asked KCFA to participate in Aloha Hawaiian Night sponsored by the Kona Village Merchants and Destination Kona Coast. We are asked to donate an auction item. Booths are also available. Treasurer will ask about booth requirements (Can we use the Coffee Shack?) and tell them we will donate a gift basket.
Page Trygstad asked if we could ask our Legislators to sign the Petition. He also suggested that our Members Forum be utilized to receive member feedback and input on a regular basis so the Board can have access to member ideas and concerns in a more timely manner than quarterly at the Member Meetings. Suzanne Kustusch volunteered to be the Moderator. Mark Schultise will set it up.
It was recommended that the Seal Program be modified to require Seal users to sign a good faith document that the Seals will be used for the intended purpose.
Meeting Adjourned at 6:07pm
Next Board of Directors Meeting:
March 21, 2007 at CTAHR Conference Room, Kainaliu, at 4:00pm.
Suzanne Kustusch, KCFA Secretary 2007