|Kona Coffee Farmers Association KCFA BOARD OF DIRECTORS MEETING MONDAY, November 20, 2017
CTAHR Conference Room, Kainaliu
The Kona Coffee Farmers Association’s mission is to promote and protect Kona farmers’ economic interests in 100% Kona coffee, to protect the Kona coffee heritage, and to seek greater legal protection of the Kona coffee name.
|CALL TO ORDER— 3:00 pm
Suzanne Shriner, president
| Directors Present = X
Melanie Bondera, Chris Coleman, Kay Dixon x, Allan Frank x, Chet Gardiner X,
|Consent Agenda – (5 min)
Approval of October Minutes
Approval of Membership Applications
Acceptance of Committee Reports
|Jim made motion to approve and Sandra second
|Treasurer’s Report – Jim (5 min)||Motion to accept treasurer’s report by Karen and Kay second Motion passes|
|Membership (Chet)||Discussion about lower numbers. Question on if we call people who don’t renew. Discussion on reaching out to find out why they didn’t. Suzanne will draft a letter and follow up with phone calls. Send out in January and invite them to annual meeting.
Question on if we renewed our Holualoa village membership. Cea will call and ask about our reciprocal membership.
Sandra made a motion to raise rates Jan 31 after annual meeting to $30 for individual and $45 for couple. Supporting business to $35 and Associate to $25 Karen second.
|Election Committee – (10 min) - Cea||Suzanne, Karen, will go for re-election. Allen Chet, Mike and Cea will continue. Bob, Melanie, Greg and Sandra will not. Cea asks for suggestions of community minded people that might run. Please email ideas to her.|
|AGM January 28 (10 min) – Suzanne
|Potluck general membership meeting. Sandra will call to reserve pavilion and get beer permit. Starts 11 am|
Origin: Italy report – (10 min) - Melanie
|Attended conferences in Italy with Colehour but not at meeting so deferred|
|Coffee burlap order: Vote to approve funds (5 min) – Karen
|Discussion of burlap bags. The order is for 1600 burlap and 800 grain pro bags
Jim made a motion to accept and Cea second
|December meeting||Karen moves not to have a December meeting and any business by will be by email. Cea second
Motion to have January board meeting- if needed- on Jan 15
|USDA||Jim asks about Hawaii county advisory board. No coffee people on board. Election is in 2018 so we need to identify candidate and how to get coffee farmers to vote|
|Holualoa Coffee and Art Stroll Wrapup – (10 minutes) Karen||Special thank you to volunteers. Bruce asks us to send thank you letter to Anita and board. He will send Suzanne addresses. We had asked to be on the festival board.
Jim suggests we get a new tent and will do it.
|Optical sorter||Only Batemen and Greenwell has them. Bruce would like to explore grants getting one for KCFA. But has to be as a coop. HDOA may help fund. Problems would be where to house it and how to staff|
|Coffee for next meeting||Melanie|
As a part of this report are two separate financial reports: a balance sheet for our Association as of 10/31/17, a profit and loss statement for the month of October with a fiscal year-to-date for fiscal 2018, which is now one third completed.
September was a quiet month for the KCFA. We continue to expect some payment from the County for the Slow Food Expo in Denver but it has not come in yet. We continue to see memberships coming in and our merchandise sales are doing well – we had a delightful day at the Kona Cultural Festival Stroll in Holualoa with good sales. Expenses are below budget at this time. All of this leaves us with a positive net income so far this fiscal year.
The P&L continues to overstate our income situation since it shows we moved $6,400 from an equity account on the balance sheet to an income account on the P&L. This is not new money, but the movement was the result of a July board meeting vote to use the left-over $6,400 from the state grant. It is to be spent on specific projects. Setting the $6,400 aside, our income for the first four months of our fiscal year is a bit over $7,000.
We plan to do a physical inventory of our assets in November to make sure our financial records and the physical reality are one and the same.
Holualoa Coffee and Art Stroll
Another successful event, despite a sudden rain! Lots of visitors, over 30 vendors and good sales at the KCFA booth. Chef’s Choice winners were Mr. Bean Coffee, Kope Kabana, Holualoa Organics, 3 Keiki Farms, Kona Coffee and Tea. The Judges were Chef Justin Peters of Holualoa Cafe, Morgan Starr of Mi’s Bistro and Chef Randy Martin of Rebel Kitchen. Thanks to all the volunteers and members present.
Tech Committee Report
Programmer did minor work with Store recipe-now a short form and black and white for printing.
Sent out Member emails as asked: Coffee and Art Stroll Volunteers (2), Ag Theft Community Meeting, Coffee Talk-Small Farm Processing (2),Cupping Competition Entries Needed, and November's Independent Voice.
Posted in Face Book
Helped with some financial returns. Programmer fixed an error in Store. Helped with Membership.
On Oct 30, KCFA hosted Roberto Bendig in a discussion on small farm processing equipment, including pulpers, dryers and roasters. Thirty attended the meeting at CTAHR.
Active Voting Members 216 – no change
Associate Members 26 – down 2
Supporting Business Members 23 – up 1
Total Membership: 265 – down 1
Angie Hobbeheydar - Keopu Kona Coffee - Holualoa
Ray Anders - Kona Country Farm - Returned member
James Tomlinson - New Farm
Jeffrey Smith - San Carlos, CA
Barbara Sasaki - Sasaki Bags - Kailua-Kona
Dickran Boranian, Allan Wang, Bill Ullstrom, Donna Meiners, Marvin Feldman, Una (pamela) Greenaway
Reported as Expired:
Jocqueline Kowrach, Sharonrose Windish, Terry Bishop, Howard Ling, Jerry Thompson